Job description
Primary Location US-IL-Northfield
JOB SUMMARY:
Serve as resource company-wide for all aspects of immigration and internal mobility, including visa processes, international business travel, and Mobility taxation. Will also assist with domestic and international relocation.
MAJOR RESPONSIBILITIES:
- Act as subject matter expert for all aspects of immigration and internal mobility, including visa processes, international business travel, and mobility taxation. Assist Global Mobility and HR team with related project and day-to-day administration on an as-needed basis.
- Case management for international assignments, immigration, and relocations, including evaluating and executing immigration and relocation requests in partnership with internal and external stakeholders (e.g., HR Business Partners, Recruiting, Payroll, Legal, Tax, Finance teams, and outside counsel).
- Partner with leadership to prepare immigration and visa applications; Project Manage employee/candidate process from end-to-end. Assist with the drafting and completion of visa/travel letters when necessary. Track and collect updated immigration documents from attorney and foreign nationals.
- Administer PERM (Program Electronic Review Management) onboarding process and inform key stakeholders of immigration activities. Monitor active immigration cases, maintaining internal database with visa/work authorization information; research and escalate issues as needed.
- Administer day-to-day activities with immigration law firm; audit, approve and process invoices. Administer Immigration e-mail box, responding to requests and inquiries.
- Ensure USCIS and Department of Labor Immigration records (e.g., Public Access File, PERM audit files, etc.) are maintained to full compliance for audit readiness. Ensure paperwork is completed accurately and in a timely manner, in partnership with external counsel.
- Administer Domestic Transfers and International Relocations and Assignments, including creation of Cost Projections, Relocation and Assignment Letters, Balance Sheets, Extension Letters, and Repatriation Letters as needed
- Initiate external relocation service providers, where appropriate, to ensure exceptional service and seamless relocation of employees, and process vendor invoices.
- Create and communicate relocation packages (e.g., compensation, housing allowances, tax equalization, benefits coordination, relocation expense reimbursement, etc.), answering questions and anticipating and resolving issues that arise. Track relocation package disbursement and ensure tax compliance, in partnership with Payroll and Accounting.
- Coordinate payments related to mobility program (ex. billing/invoices, reimbursement and general expenses).
- Identify process improvement opportunities and develop recommendations for solutions to support service and procedural enhancements (including maintenance of process documentation, assessing processes for impact and implementing process changes).
- Work with internal teams to manage the onboarding, off-boarding and compliance of freelancers and consultants.
COVID-19 Vaccination
Please be aware that Medline requires all employees starting in this position to be fully vaccinated against COVID-19. This position will require the successful candidate to provide proof that they are fully vaccinated by their start date. Medline is an equal opportunity employer, and will provide reasonable accommodations to those individuals who are unable to be vaccinated for COVID-19 consistent with federal, state, and local law.
Education
- Bachelor's degree.
Work Experience
- At least 2 years’ experience in expatriate management, global mobility, or international human resources.
Knowledge / Skills / Abilities
- Knowledge of visas, including but not limited to H-1B, TN, L-1, F-1, J, E-3, I1-140/AOS, PERMS and country work permits.
- Knowledge of U.S. Relocation taxation, U.S. Immigration laws, and International Work & International Business Travel visa requirements.
- Strong customer service orientation skills
- Ability to mitigate unforeseen problems effectively.
- Ability to translate the technical nature of mobility work (immigration, international taxation) for clear stakeholder understanding.
- Proficiency in MS Office applications.
PREFERRED JOB REQUIREMENTS
- Global Mobility Specialist or Certified Relocation Specialist certification.
- Experience demonstrating knowledge of U.S. Relocation taxation, U.S. Immigration laws, and International Work & International Business Travel visa requirements.
- Knowledge of International Assignment Taxation, and Cross Border Social Security Requirements and processes. Understanding of global and expatriate compensation and international Payroll.
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