House Director (University of Virginia)
Full Time
Charlottesville, VA
Posted
Job description
House Director (University of Virginia)
SAFETY AND HEALTH:
- Work to develop and maintain a safety-conscious working environment with employees and Chapter members.
- Be familiar with the Chapter Crisis Management Plan which applies to crisis situations both large and small.
- Be familiar with local fire code requirements and other emergency procedures and maintain a list of emergency contacts including the city/county police, fire, medical, and university counseling services in a convenient location.
- In partnership with the House Manager, supervise emergency drills when scheduled.
- Ensure all life-safety equipment is well maintained and in good working order (fire extinguishers, smoke detectors, smoke and fire alarms, security systems, and access code systems).
- Promptly report to the appropriate volunteer any problems with life-safety equipment.
- Perform a security check of the house before retiring.
- Such check entails securing (closing and locking) all outside doors and windows on the ground and sub-ground level, drawing shades and draperies, and closing blinds.
- Ensure the house is safe and locked securely, fire escapes are secure, and entrances and hallways are unobstructed always.
- Perform a daily walk-through of the entire house, including both the interior and exterior of the property to review for any safety or maintenance-related needs.
HOUSE MAINTENANCE/HOUSEKEEPING:
- Become knowledgeable about the house, furnishings, equipment, and grounds.
- Supervise all repairs to and maintenance of the house and its furnishings, equipment, and grounds to ensure that such repairs and maintenance are completed with Zeta Tau Alpha’s standards and guidelines.
- Supervise all deliveries.
- Promptly report any mechanical failures, required repairs and equipment needs to the appropriate volunteer.
- Maintain a log of all maintenance services to be used as verification for invoices (ex. dates of lawn care, pest service, snow removal, etc.).
- Supervision of housekeeping staff and contractors.
- Ensure standards of housekeeping are followed and encourage careful upkeep of the house and property, with an emphasis on the public areas of the house and grounds.
- Participate in minor repairs, maintenance, and upkeep of the house as would normally be expected of any tenant, including running errands as may be needed.
- Manage the purchase and storage of supplies necessary for the normal maintenance of the house according to the guidelines established and within the allotted budget.
- Perform and maintain an annual inventory of all house furnishings, cooking utensils and equipment, miscellaneous kitchen items, flatware, glassware, china, silver, and other items that are not the personal property of Chapter members, and provide this inventory to the appropriate volunteer.
- Provide prompt notification to the appropriate volunteer when items are found missing or in need of repair.
FOOD SERVICE MANAGEMENT:
- In partnership with the House Manager and Cook (or kitchen management representative) supervise the planning of meals that are varied, appetizing, of good quality, and of nutritional value while maintaining costs within an allotted budget.
- Ensure the use of fresh vegetables and fruits when possible, and post menus on a weekly or bi-weekly basis as appropriate.
- Assist with breakfast as needed, oversee the lunch buffet and dinner.
- In partnership with the House Manager and Cook (or kitchen management representative), supervise the planning of food for special occasions.
- Supervise the food/dining room preparation, serving, and cleanup.
- Assist the collegiate chapter with communicating the food items that need purchasing for these occasions.
- Supervise the meal service and cleanup.
- Communicate with Cook or kitchen management team to maintain the kitchen inventory of silverware, dishes, glassware, serving utensils, plates, bowls, etc.
HOUSE BUDGET MANAGEMENT:
- Understand and implement budget management related to the house.
- Monitor and track spending throughout the year.
OPENING AND CLOSING OF CHAPTER HOUSE:
- Coordinate and supervise preparation for the house for opening at the beginning of the academic year and after relevant academic year breaks.
- Check all rooms before Chapter members take possession.
- Be present at the house on each opening day to greet Chapter members and parents and provide assistance as needed.
- Coordinate and supervise the preparation of the house for closing prior to all academic year breaks during which the house is scheduled to close, and at the end of the academic year.
- With the House Manager, recheck each room during the closing of the house at the end of the academic year to record any damages.
- Be present at the house on closing days to provide assistance as may be required.
- The House Director is to be the last person to leave the house and lock up.
- Maintain a set of keys and or access codes to all doors.
HOME-LIKE ATMOSPHERE:
- Be responsible for creating a pleasant home-like atmosphere, maintaining standards of good taste, and cooperating in every way to promote the welfare of Chapter members.
- The House Director shall not act as a disciplinarian nor is to be involved with the internal business of the Chapter.
- As an employee of the Chapter, problems that arise regarding the facility, Chapter, or its individual members, are to be discussed with the appropriate volunteer.
- Maintain in strict confidence the workings of the Chapter (social and financial affairs and those of the members).
- Eat at least one meal a day with the residents, encouraging a friendly and engaging atmosphere.
SOCIAL FUNCTIONS:
- Assist the House Manager or other appropriate Chapter officer, as requested, in the planning of social functions to be held at the Chapter house.
- Attend social functions at the Chapter house as requested by the Chapter.
- Be present during formal recruitment week and other recruitment functions.
- Meet and welcome guests to the house, including parents, alumnae, and volunteers.
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