Job description

Accounting/HR Clerk - $18.00/hr DOE

How You'll Be Rewarded:
In exchange for your talent, you will be eligible for medical/dental/vision, life insurance, short term disability, PTO - Paid Time Off, 401k (with match!), Associate Travel Discounts per Brand Guidelines, Company Discount Perks, Professional Development, and more! A chance to learn something new every day in a fun, friendly work environment!

What You Will Bring To This Role:

We are currently searching for an Accounting/HR Clerk for our brand new Holiday Inn in beautiful Kitty Hawk, NC. The ideal candidate will have a professional appearance, be energetic, organized, multi-task orientated with an outgoing personality who is hospitality- service oriented.

The Coastal Hospitality associate possesses a natural talent for the art and profession of being in service to others. If this culture speaks to you, Coastal Hospitality may be the perfect place to grow your career.

Some of Your Responsibilities Would Be:

Accounting Responsibilities:

• Maintain accurate financial and payroll records; produce Daily and Month End reports; and review and analyze reports, making adjustments where needed. Responsible for reconciling Sales & Use tax on a daily basis.
• Prepare cash deposits; verify cash drops; provide due backs; conduct cash bank audits and notify supervisors of any cash variances or standards violations. Responsible for securing and maintaining property safe and cash. Assign cash banks and secure signature on all Cash Handling guidelines.
• Collaborate with managers/supervisors to process payroll on a bi-weekly basis. Inform managers of any payroll discrepancies (missed punches, inaccurate time records or payroll codes).
• Prepare invoices and AP transmittal forms; reconcile invoices to purchase orders; research discrepancies
• Verify accuracy of purchase orders by cross referencing purchase order price to invoice price and purchase order quantity to invoice quantity
• Pay hotel invoices in a timely manner while ensuring accuracy of amount paid, account coding, invoice extension, discounts taken when available
• Process daily commission reports and research commissions as needed.

Human Resources Responsibilities:

• Responsible for processing the daily administrative functions related for: recruiting for open positions; HRIS experience and accuracy; benefit administration; personnel files; I9 compliance; workers compensation; and Leave Administration.
• Provide assistance with the recruiting process to include: Maintaining job postings; screening and routing candidates for interviews; conducting reference checks, setting up background screening; and coordinating onboarding of new hires.
• Assist with benefit administration to include: coordinate enrollment activities; verify benefit enrollment reports and payroll deductions; provide requested information to benefit vendors; assist in tracking and coordinating Leaves under FMLA; and provide general information on benefit programs to associates. Coordinate COBRA communication process with benefit Broker.
• Assist with New Hire Orientation and brand training requirements.
• Maintain accurate records regarding work related accidents. Maintain OSHA 300 log.
• Maintain accurate personnel files and I9 records. Maintain accurate personnel records in the Paycor HRIS. Process new hires, terminations, transfers and promotions in a timely manner. Research and provide update on: unemployment claims; benefit discrepancies; associate concerns; and other items as requested.
• Communicate changes in benefits: policies & procedures; or systems to associates in a timely fashion.
• Maintain a positive working relationship with managers, supervisors, and associates. Report associates concerns to the General Manager and/or Vice President of Human Resources. Attend and participate in meetings as required.

This is an hourly, non-exempt position reporting to the General Manager.

Required Qualifications:

• Six months of Hotel experience (front desk/night audit) or equivalent Accounting experience
• One year hotel human resources related work experience
• Previous cash handling experience, preferably with an understanding of hotel accounting procedures
• Proficiency in basic mathematics and good analytical skills (ability to read reports and analyze data)
• Technologically savvy and proficiency with Microsoft Office Suite applications

Preferred Qualifications:

• Opera PMS Experience
• SHRM Certification preferred
• Basic knowledge of: pay practices; FLSA regulations; FMLA; ADA; HIPAA; workers compensation and other HR related regulations.

This job description is not intended to provide a complete and comprehensive list of all job duties, requirements, and responsibilities.

EOE AA/Disabled/Veterans

Job Type: Full-time

Pay: $18.00 - $18.50 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Disability insurance
• Employee assistance program
• Employee discount
• Flexible schedule
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Professional development assistance
• Tuition reimbursement
• Vision insurance

Physical setting:

• Office

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Ability to commute/relocate:

• Kitty Hawk, NC: Reliably commute or planning to relocate before starting work (Preferred)

Application Question(s):

• Are you eligible to work for any employer in the US ?

Experience:

• Microsoft Excel: 1 year (Preferred)
• relevant: 1 year (Preferred)

Work Location: In person

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