The Human Resources Coordinator is responsible for providing administrative support in HR including, record keeping, HRIS, employment law and recruitment in a collaborative team environment while also managing supplies and vendors for the office operations. This position works cross-functionally with all departments.

Job RESPONSIBILITIES:

• Assemble new employee files and ensure all new hire information is complete before forwarding to the HR Business Partners
• Prepare, update, and maintain employee files and records
• Support data entry and generate electronic forms for new hires, terminations and status changes
• Audit and maintain personnel records per federal, state, local, and company policy
• Assist with coordination of employee engagement activities, training, meetings and other social events
• Coordinates formal internal communications activities such as HR organization communication, employee newsletters, quarterly town halls and is responsible for the organization of Company-sponsored activities and functions.
• Provide administrative support while adhering to established processes and procedures, making recommendations for improvements as needed
• Assist with the Company's Social Committee
• Manage supplies and vendors related to the proper running of the office environment, including but not limited to office supplies, kitchen supplies, social committee purchasing needs, furniture needs, rental services (i.e. water/ice machines, vending machines...), etc.
• Manage agendas/appointments/lunches etc. for upper management, and other employees as deemed necessary
• Assistance with outgoing and incoming mail distribution
• Coordinate office activities and operations to secure efficiency and compliance to company policies
• Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Knowledge, SKILLS, AND ABILITiES:

• Experience managing data in an HRIS (ADP Workforce Now experience a plus)
• Demonstrated ability to handle sensitive and confidential information and operate with the utmost integrity and discretion.
• Strong written and oral communication; ability to communicate at all levels, including Executive Management
• Ability to work in a team environment and independently; strong skills in influencing and building relationships
• High degree of organizational skill and strong sense of urgency, able to prioritize and perform multiple tasks simultaneously and independently, with excellent attention to detail and accuracy
• Proficiency in Microsoft Word, Excel, PowerPoint

EDUCATION:

Bachelor’s Degree or equivalent experience

EXPERIENCE:

1-2 years' experience in an office environment, specifically within HR support team

Physical Requirements:

• Extended periods of sitting up to 50% of the time.
• Constantly operating computers and office equipment.
• Occasional lifting of 25 pounds.

WORK LOCATION: Gurnee, IL

Employment Status: Part Time

Travel required: None