Job description
Purpose:
Under the direction of the AVP Human Resources, handles a wide range of HR activities, including benefits administration, payroll processing, recruiting, employee onboarding and other employment related matters.
Primary Duties and Responsibilities:
Payroll and Benefits:
- Processes bi-weekly payroll.
- Inputs all employee information into the HRIS and payroll systems such as personal data, compensation, benefits, tax data, performance reviews or evaluations, and termination date and reason.
- Responsible for the maintenance and updating of all past and current employees’ HR records and conducts periodic review of these files to insure information contained within are current; deleting all past employees’ personnel records when needed. Assists in the preparation of HR related reporting for the Board and Management.
- Assists with the preparation of regulatory reporting and audits, as required.
- Compiles and maintains records for use in employee benefits administration (to include resolving problems, enrollments, terminations, and billing issues).
- Assists with Open Enrollment.
- Updates employee files to document personnel actions and to provide information for payroll and other uses.
- Examines employee files to answer inquiries and provides information to authorized persons when authorized.
Recruiting, Employment and Training:
- Receives and posts new openings both internally and externally.
- Conducts initial phone screenings with external applicants for non-exempt openings and advises applicants on current job openings and status.
- Responsible for maintaining and organizing employment applications and tracking applicant flow.
- Conducts all pre-employment screenings, including credit reports, bondability, and criminal background checks on applicants for employment.
- Assists with new employee orientation, in-processing new employees and assists in other pre and post-employment activities. May travel occasionally to other sites to process new employees.
- Assist with the planning and preparation for employee training sessions, staff meetings and credit union events.
- Prepares data for regulatory employment reporting including OSHA logs, Worker’s comp, EEO data and E-Verify.
Other Duties and Responsibilities:
- Maintains current employee lists such as inclement weather list, birthday roster, and any other employee list as needed.
- Must comply with the Federal Bank Secrecy Act, Anti-Money Laundering & Customer Identification Policy (BSA), the OFAC Policy and the Identity Theft Policy.
- Performs any additional duties or projects assigned by the AVP Human Resources.
Minimum Qualifications:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the minimum level of knowledge, skills and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and Training:
- Bachelor’s Degree in a relevant field. Lesser education may be considered with experience.
- On an annual basis is required to complete mandatory Bank Secrecy Act, OFAC and Red Flag Identity Theft training.
Prior Experience:
- Minimum 1 year experience working in a Human Resources department.
- Familiarity with payroll processing, benefits administration, recruitment and employee relations.
- Knowledge of Credit Unions or the financial industry is helpful but not required.
Interpersonal Skills:
A significant level of trust and diplomacy is required, in addition to normal courtesy and tact. Work involves extensive personal contact with others and is usually of a personal or sensitive nature. Work may involve motivating, influencing or training others. Outside contacts become important and fostering sound relationships with other entities (companies and/or individuals) becomes necessary and often requires the ability to influence and/or sell ideas or services to others.
Other Special Skills and Abilities:
- Strong proficiency in WORD, Excel, Outlook and various software programs.
- Solid knowledge of payroll systems and HRIS reporting.
- Ability to maintain confidentiality and handle sensitive matters appropriately and within compliance.
- Use time efficiently, ability to multi-task and prioritize workflow.
- Demonstrate accuracy and thoroughness,
- Possess excellent written and oral communication skills.
Physical Demands:
The need for physical stamina is low to moderate.
Working Conditions:
Minimal adverse working conditions. Some fluctuations in temperature experienced in office setting. May need to work beyond normal working hours, pending organization needs.
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