Summary Description:

The Human Resources Specialist (HRS) administers employee benefits, policies, training and programs for a group of interrelated companies with operations in multiple states.

Company Description:

Impetus, a Palmisano Company, is a general contractor that provides construction services in various spaces, including commercial, civil, industrial, pre-fabrication, historic, healthcare, hospitality, design-build, self-perform, multi-family, urban mixed-use, and arts and culture.

Job Responsibilities and Duties:

• Process onboarding, post-hire, and offboarding forms, procedures, and workflows, including pre-employment drugs screens, background investigations, and fit-for-duty examinations; I-9 and E-Verify; New Hire Reporting; health and wellness benefits enrollment forms; 401(k) enrollment forms; Second Injury Fund Questionnaires; Policy and Disclosure Acknowledgments; Electronic Disclosure Authorizations; direct deposit information, including a voided check; Electronic Pay Statement Authorizations; Health and Safety Acknowledgments; W-4 and state income tax forms; Workout Releases; Confidentiality Arbitration Agreements; termination packets, including filing separation notices with state unemployment agencies; collection of company property; etc.
• Track progress of other employees HR workflows, such as onboarding and offboarding tasks, etc., to ensure they are completed in a timely manner.
• Assist employees and external contacts with information updates, inquiries, requests, etc.
• Answer employee questions about health and wellness benefits and other employee matters and assist them with any related processes, procedures, or forms.
• Review employee-submitted documents and forms for errors and work with the employees to make any necessary corrections.
• Set up and maintain employee profiles in Human Resources Information Systems (HRIS), including contact information; job information; compensation rates, types, allowances, and schedules; time off accrual; various documents; benefit elections; etc.
• Create, update, maintain, and audit HRIS records and personnel files.
• Maintain the integrity of the data contained in the company s HRIS, personnel files, and other systems and records.
• Process and ensure accuracy of employment status changes in HRIS.
• Promptly notify the Payroll Team of any employment status changes and other changes to employee-related information.
• Promptly notify insurance brokers of any new hire enrollments, terminations, qualifying events, address changes, etc.
• Complete responses to unemployment claims.
• Process employment verifications.
• Process medical support orders.
• Compile and organize reports.
• Take notes in meetings and other business settings.
• Review job descriptions and job listings and post them in the company s HRIS.
• Scan, label, and file documents.
• Assist with company s drug testing program.
• Assist with benefits open enrollment.
• Assist with FMLA administration and track and record FMLA leave.
• Assist with applicant tracking processes and procedures.
• Keep certain information confidential.
• Fill in for the Receptionist as needed.
• Assist the Employee Experience Team as needed.
• Work on ad hoc assignments and projects as needed.

Preferred Qualifications:

• Bachelor s degree in Business Administration, or related filed.
• 3+ years of Human Resources experience.
• Working experience with Human Resources Information Systems (HRIS).
• Working knowledge of employee health and wellness benefits (medical, dental, vision, short-term disability, long-term disability, life and accidental death and dismemberment, etc.).
• Working knowledge of state and federal family and medical leave laws, including the Family Medical Leave Act (FMLA).
• Proficient in Microsoft Office and related software (Outlook, Word, Excel, etc.).
• The ability to maintain confidentiality.
• The ability to provide high-quality customer service.
• Excellent organizational skills and attention to detail.
• Excellent verbal and written communication skills.
• Excellent interpersonal skills.

Core Competencies:

• The ideal candidate is a team player who possesses a passion for big-picture thinking and problem-solving while having the technical ability and detail-orientation to design and implement solutions.
• Believes in a TEAM OF TEAMS approach. Understands that we create our best work when we collaborate and get things done together. Looks out for our team members well-being and always has their back.
• Brings a HUNGER to achieve goals and does whatever it takes to get results. Contributes to the team wherever and however needed and is HUMBLE to take on tasks outside of regular duties.
• Brings a RELENTLESS PURSUIT of a smarter and better way to do things. Continuously seeking to create a better construction experience for all stakeholders. Brings solutions, not problems, to the table.
• Highly self-aware and is SMART in how they show up for others. Knows what others need from them to be successful. Transparent and honest with all team members. Embodies the Impetus Core Values.

Impetus is an Equal Opportunity Employer.