Job description

IP Operations & Information Management Assistant
Duration: 12+ months. Role could potentially lead to being a permanent role (not guaranteed).

Skillman, NJ

Description:
The Law Department is recruiting for an IP Operations and Information Management Assistant. The position will be located in Skillman, NJ and on-site attendance in Skillman, NJ is required.

Description

The IP Operations & Information Management Assistant will be responsible for the following:

• Assist the IPIM Manager with tasks related to the supervision of a team of patent and trademark docketing associates and contract docketing staff. Perform annual performance appraisals and all tasks associated with performance. Onboard staff as needed.
• Provide and track staff training.
• Assist in the development and maintenance of procedural documentation, conduct continuous review of existing processes and develop and implement process improvement as necessary. (Documentation to include: manuals, SOP’S, docketing charts, BU/BL chart, etc.)
• Assist IPIM Manager with managing and monitoring docketing workload to allow for timely and accurate completion of incoming correspondence.
• Coordinate daily review of USPTO correspondence.
• Assist with operation and general maintenance of IP database.

 Perform periodic data audit of IP database and IP records to verify accuracy. Create database queries and prepare reports for management, attorneys and staff. Assist in establishing appropriate internal controls to safeguard IP estate including database and records.
 Assist with coordinating and performing straightforward/simple database mass updates.

• Schedule team meetings and collaborate with group leader on content.
• Respond to docketing questions raised by paralegals, attorneys and liaisons on a day to day basis.
• Participate on projects related to software utilized by IP department.
• Will work with in-house counsel, outside counsel, inventors and business executives as required. The responsibilities listed here are general in nature and may not include all of the requirements for this position.

Qualifications

• At least Seven (7) years of experience with IP docketing is required.
• Experience using an electronic patent database, preferably Memotech, is required Strong teamwork, organizational and planning skills and a detail oriented background is required.
• Working knowledge of Microsoft Word, Outlook, PowerPoint and Excel is required.
• Experience with database administration (such as tables, reporting, mass updates) is preferred.
• Previous experience developing and conducting training programs is preferred.
• Previous people management/supervisory experience is preferred. Examples of Team Leadership, Project Leadership or the ability to serve in a leadership position will be required.
• A comfort level using information technology and document management tools is required.
• The position requires strong written and verbal communication skills.
• The ability to effectively work with all levels of company management, domestic and international counsel and the United States Patent & Trademark Office, under minimum supervision of patent and trademark attorneys is required.
• Ability to work in-person in Skillman, NJ is required.

TechData is proud to be an equal opportunity workplace and is an affirmative action employer. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status.

Job Types: Contract, Temporary

Pay: $35.00 per hour

Benefits:

• Dental insurance
• Health insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Application Question(s):

• What hourly rate are you seeking on a W2?
• What city and state do you currently reside in?

Education:

• Bachelor's (Required)

Experience:

• Strong Excel: 2 years (Required)
• IP Database: 2 years (Required)
• IP docketing: 3 years (Required)

Work Location: In person

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