Job description

The Administrative Associate sorts, opens and date-stamps incoming mail, pickup and processes internal and external outgoing mail by department, processes all undeliverable mail through our scanning technology, and prepare UPS and USPS packages on a daily basis.

Additionally, they will be responsible to update computer databases, process documents sent via client and CCS personnel and determine file direction based on correspondence. Candidates must have a valid driver’s license.

The hours for this position are 8:30am-5pm.

Why Work for CCS?

• $600 Welcome Bonus!
• Generous Paid Time Off Package of 3 weeks to start, plus your Birthday off and floating holiday in the summer to use when you want!
• No wait period on benefits for all new hires! You will be eligible on your first day! Blue Cross/Blue Shield Health and Dental Package, Vision and FSA options.
• $600 Welcome Bonus!
• Recognized by HR.com in 2018 for our Leadership Development Program for “Best First Time Manager Program” & “Innovation in Deployment of Leadership Programs” and again in 2019 for “Best Mentoring Program”!
• Excellent Employee Referral program – make an extra $1500 referring great people!
• Competitive wage and recognition programs, 401k with employer contributions, paid training, tuition reimbursement and so much more!

ESSENTIAL FUNCTIONS:

• Enters receipt of correspondence in the computer database and evaluates correspondence for accuracy and completeness.
• Scanning by batches into document management software.
• Processing electronic documents sent via clients and CCS personnel.
• Determines direction of collection account according to correspondence received.
• Logging and tracking of Certified, Registered and Overnight Mail.
• Daily check processing.
• Assisting with opening and date stamping, sorting, scanning and counting of mail/files received.
• Correlation and distribution of incoming faxes.
• Daily filing of completed mail/files.
• Obtain potential location information for individuals and businesses by cross-referencing available data.
• Operate various equipment and systems requiring manual and visual dexterity and hand/eye coordination
• Assist management with various projects as necessary.
• Pickup mail at the local post office – daily.
• Recycling bin management.
• Office paper/copier supply management.
• Filing/document management.
• Contributes to the department’s operational excellence and assures that the department delivers quality services in accordance with applicable procedures, policies, and professional standards.
• Demonstrates respect and regard for all clients, visitors, and fellow employees to ensure a professional, responsible, and courteous environment.
• Promotes effective working relations and works effectively both as part of the department team and cross functionally with other departments to contribute to the achievement of department/company goals and objectives.
• Assist with skiptracing/data entry as directed by management and as needed.
• Maintains work area and equipment in conditions as required by department standards.
• Operates assigned equipment and performs all activities in a safe manner.

QUALIFICATIONS:

• Moderate typing skills (35 wpm).
• 1-2 years of related work experience.
• Good communication skills.
• Valid driver license and vehicle.
• Ability to maintain a predictable and consistent full-time work schedule.

EDUCATION:

• High School Diploma or GED required.

The CCS Companies is an Equal Opportunity Employer
This document is considered CCS Proprietary and Confidential.

Job Type: Full-time

Pay: $16.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Referral program
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday
• No weekends

Supplemental pay types:

• Signing bonus

Application Question(s):

• This is not a Remote or Hybrid opening - are you looking for a position working in an office setting?

Education:

• High school or equivalent (Required)

Work Location: One location

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