Job description
Introduction
For more than 135 years, the Art Institute of Chicago and School of the Art Institute of Chicago have shared a commitment to the preservation, education and exploration of the artistic ideal. The Museum and the School are proud of our longstanding relationship, and form a single corporation called the Art Institute of Chicago. While the Museum and School have a shared mission of promoting the arts and art education, their operations are largely separate and each has its own chief executive who reports directly to the corporation's Board of Trustees.
Position Summary
BASIC FUNCTION: Responsible for managing the activities of the Accounts Payable Department, including supplier maintenance and the timely processing of the Institute’s supplier invoices and payments via check, ACH, wire transfer, and purchasing card. Develops the necessary procedures and processes necessary to manage activity accurately and efficiently while maintaining appropriate internal controls.
PRIMARY DUTIES AND RESPONSIBILITIES:
- Manages the processing of all accounts payable activity including, (but not limited to), maintaining the integrity of supplier data records, processing incoming invoice payment requests and ensuring timely issuance of payment
- Oversees the payment processing through wire transfers, check or ACH. Processes the Institute endowment and pension trust vendor payments through custodian’s online payment system.
- Responsible for the supervision, training and performance evaluation of two Accounts Payable staff.
- Reviews or supervises the review of payment request documentation for adherence to Institute policies. Promptly escalates and resolves exception items.
- Manages the Concur invoice payment request system, including training and guiding Accounts Payable staff and departmental staff on its use and available features.
- Manages the creation of new suppliers and supplier data changes in the PeopleSoft system. Establishes and documents supplier data integrity rules and ensures adherence to them.
- Reviews business travel and expense reports and external department procurement card transactions in Concur for compliance with Institute policy.
- Manages the weekly process for Museum Shop merchandise supplier payments, customer refunds and wire transfer payments using the Chain Drive system.
- Promptly and professionally responds to and resolves inquiries from both internal and external parties.
- Prepares and maintains procedural documentation and other resources for departmental staff and outside suppliers.
- Responsible for IRS reporting requirements as they pertain to Accounts Payable transactions, including processing annual 1099 and 1042-S returns and payment remittances. Stays up to date with IRS regulations as they pertain to payments to outside parties.
- Reviews and makes recommendations for Accounts Payable process automation and utilization of tools to improve efficiencies.
- Other duties as assigned.
Qualifications
- Bachelor’s degree in accounting, business, or related field strongly preferred
- Over 5 years of accounts payable experience, at least 2 of which were in a supervisory capacity
- Excellent communication and interpersonal skills
- Proficient in Excel. Experience with large ERP systems a plus
Benefits
We offer a competitive, comprehensive benefits package:
- Generous paid time off
- Paid holidays (up to 14 days)
- Medical, dental, and vision insurance
- Generous parental, caregiver, and medical leave benefits
- Competitive retirement plan (up to 9% matching contribution)
- Tuition remission and Tuition Exchange Program
- Great employee discounts
- Complimentary general admission to participating cultural institutions
Want to stay abreast of the latest job openings at the Art Institute and the School of the Art Institute? Sign up for our Employment Opportunities E-announcements.
Application Time Out Warning
The Art Institute of Chicago requires all applicants to complete an online application to be considered for employment. 60 minutes are allotted for applicants to complete the employment application. The application will automatically time out after 60 minutes. If you are unable to submit the completed application at this time, please choose the "Save for Later" option to avoid losing the information you have entered so far.
Closing Statement
Vaccination Expectation
Becoming vaccinated against COVID-19 is the most important contribution we as individuals can make to ensure our own safety and the safety of our museum and school community. All employees must complete an attestation and provide proof of their vaccination status, or request a medical or religious exemption within the first week of employment.
The Art Institute of Chicago is an Equal Opportunity Employer that recruits, hires and promotes qualified individuals without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, veteran status or citizenship. The Institute complies with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities. If reasonable accommodation is needed to participate in the job application or interview process, please contact the Department of Human Resources at apply_help@artic.edu.
abouteureka.com is the go-to platform for job seekers looking for the best job postings from around the web. With a focus on quality, the platform guarantees that all job postings are from reliable sources and are up-to-date. It also offers a variety of tools to help users find the perfect job for them, such as searching by location and filtering by industry. Furthermore, abouteureka.com provides helpful resources like resume tips and career advice to give job seekers an edge in their search. With its commitment to quality and user-friendliness, abouteureka.com is the ideal place to find your next job.