DEA is hiring for an experienced Office Administrator to support an engineering services office in Denver, CO and also provide remote support for our College Station, TX office. The position will be responsible for a variety of duties including administrative responsibilities with general office tasks in a fast-paced professional engineering firm. The Office Administrator will be expected to work in the office full time. This position is considered a full-time employee but will be 30 hours a week a start with.

Duties will include but not be limited to the following:

• Assist the regional business leader in implementing company-wide initiatives
• Monitor the office’s budget and administrative costs in a proactive manner, implementing cost reduction measures in cooperation with the regional business leader
• Concur corporate credit card reconciliation / vendor invoicing / expense reports
• Purchase and maintain office supplies
• Responsible for general office administration including office upkeep and liaison with building management and corporate staff for maintenance requests, safety concerns, and building access cards
• Assist the regional business leader in assessing facilities, technology, furniture, and other employee-related needs for the office
• Perform general reception, mailroom, and support services duties
• Actively participates in supporting the office culture by planning/coordinating office social events including team lunches, social hours, and summer and holiday parties
• Assists with scheduling meetings, video conferences, webinars, and trainings, including reserving conference room space and equipment set up and take down
• Assists with coordination and scheduling of travel arrangements
• Prepare, format and quality check documents such as reports, spreadsheets, presentations, memos, meeting minutes, etc., using Microsoft Office applications
• Assist Corporate HR with new employee onboarding, employee changes, and employee separations this includes orientation for new hires, I-9 verification, proactive communication with hiring managers, working with Information Services (IS) ordering computers, accessories, and business cards for office employees
• Coordinate learning and professional development needs or registration for events, including sign-up sheets and evaluations for training events
• Membership / subscription / license renewals
• Assist in DEA’s Health and Safety Program – coordinates safety and compliance programs for office, including maintenance of office standards – Employee AED/CPR/First Aid certifications, inspections of fire extinguishers, DEA company vehicle and first aid kits

Basic Qualifications:

• 5+ years of administrative, accounting, or human resources experience
• Excellent grammar, spelling and overall communication skills, both written and verbal
• Advanced knowledge of Microsoft Office Suite (Word, Excel, Power Point)
• Must be comfortable working in a fast-paced environment with short deadlines, interruptions, and multiple tasks
• Must possess a high level of professionalism and positive attitude when interacting with colleagues, clients, and guests

Preferred Qualifications:

• An Associate’s or Bachelor’s degree in a relevant field
• Access, Adobe, or similar programs a plus
• Experience with HR or new hire onboarding
• Experience with Concur or other travel and expense reporting software
• Previous experience in the engineering/construction industry

Benefits:

• Medical, Dental, Vision, Disability and Life Insurance
• Health Savings and Lifestyle Spending Account with employer contribution
• Support for continuing education and training opportunities
• Paid Time Off (PTO)/Holiday Pay
• 401k and Employee Stock Ownership Program (ESOP)
• Ownership opportunities afforded by working at an employee-owned company
• Flexible 9/80 (every other Friday off) work schedule
• Holistic Wellbeing Program with a focus on physical, emotional, financial, career and community health
• Opportunity for growth with support and mentoring to help with professional goals
• Anticipated pay range for this position is $22/hour - $30/hour and is based on applicable experience