Job description
Valtir is seeking an Office Administrator to join our team in our Addison, TX HQ office. This position will support various departments by providing administrative support, event planning, scheduling, and supporting our Sr. leaders with special projects and reports. This position will manage the front desk and greet incoming visitors.
Responsibilities include:
Coordinates events for corporate employees including meetings, monthly employee celebrations, travel arrangements, conferences, and training- Manages incoming and outgoing phone and email communications
- Processes complex administrative and business oriented project assignments
- Creates and handles presentations, complex reports, confidential correspondence and files
- Maintains strict confidentiality of highly sensitive matters
- File, fax, open and distribute mail, and order supplies
- Interfaces with customers and maintains internal and external relationships at all organizational levels
- Processes expense reports and invoices
- Maintains and processes financial/accounting business reports
- Handles all office management responsibilities (office supply orders, kitchen supplies, copier service, incoming and outgoing mail, etc.)
- May perform other duties as assigned
What you will need:
- 3+ years demonstrated experience in an administrative support role
- 3+ years of experience in automated office environment required
- Advanced writing, grammar and proofreading skills
- Working Knowledge of NetSuite is preferred, but not required
- Advanced skills in Microsoft Office (PowerPoint, Excel, Outlook, Word, Publisher) preferred
- College coursework or degree preferred
- Ability to maintain strict confidentiality on highly sensitive matters
- Keen ability to work independently, multi-task and prioritize a variety of administrative projects
- Exceptional ability to meet project deadlines and maintain flexibility with work hours as required
- Demonstrated experience in coordinating projects
- Excellent phone etiquette and customer service skills
- Knowledge of multi-line phone systems and conference room video systems
- Highly resourceful in building internal relationships/network in order to effectively gather/obtain information or resources when needed
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