Job description

The Office and Accounting Assistant for General Contractor will be responsible for providing administrative support and accounting assistance to a general contracting office located in Crystal Lake, IL. The successful candidate will be highly organized, detail-oriented, work independently and able to multitask in a fast-paced environment.

Responsibilities:

• Provide administrative support to the owner, including answering phones, responding to emails, scheduling appointments, and filing documents.
• Assist with bookkeeping and accounting tasks, such as payroll, preparing invoices, pay requests, tracking expenses, and reconciling accounts.
• Process and track payments from clients, subcontractors, and vendors.
• Create and maintain spreadsheets to track project budgets and expenses.
• Assist with project documentation, including preparing contracts, change orders, and project closeout documents.
• Coordinate with subcontractors and vendors to ensure timely delivery of materials and services.
• Manage and organize project files and documentation, including drawings, specifications, and project schedules.
• Assist with preparing and submitting bids and proposals for new projects.
• Maintain office environment and coordinate with vendors to support office and systems maintenance as needed.
• Support marketing and promotional campaigns.
• Perform other duties as assigned.

Qualifications:

• High school diploma or equivalent; some college coursework in business or accounting is preferred.
• 3-5 years of administrative or accounting experience, preferably in the construction industry.
• Proficient in Microsoft Office Suite (Excel, Word) and QuickBooks.
• Strong organizational and multitasking skills.
• Excellent written and verbal communication skills.
• Ability to work independently and as part of a team.
• Must be detail-oriented and able to maintain a high level of accuracy.
• Knowledge of construction industry terminology and practices is a plus.

Physical Demands:

• The position may require sitting or standing for extended periods of time.
• The position may require lifting and carrying up to 25 pounds.

Working Conditions:

• The position will primarily be performed in an office environment.
• The position may require occasional visits to construction sites, which may involve exposure to outdoor weather conditions and potential hazards.

Salary and Benefits:

• Salary will be commensurate with experience and qualifications.
• Flexible hours of up to 25 hours/week.
• This is not a remote position.

Job Type: Part-time

Pay: $19.00 per hour

Benefits:

• Paid time off

Physical setting:

• Office

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Crystal Lake, IL: Reliably commute or planning to relocate before starting work (Required)

Experience:

• QuickBooks: 1 year (Required)

Work Location: In person

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