Title: Office Assistant (30%) and Registrar (30%) Software Applications Owner (40%)

Department/Location: School Counseling Office, Upper School, St. Louis campus

Organizational Relationships: Reports to the Director of School Counseling

Summary: Maintains a welcoming presence in the office and actively supports the School Counseling Office by providing input and editing recommendations on written communications, supporting the counselors on general office projects and completing various administrative tasks. Additionally, maintains student academic records for all Upper School students past and present, oversees the collection of grades from the faculty via educational software and ensures the SIS software and other integrated systems are updated regularly and that user access and permissions are set appropriately. Performs all work in a professional and confidential manner. This position is part of the School Portal Core team. Full-time, school-year position.

Work Performed: Essential Duties*

• Manages and oversees the School Portal, Magnus, MaiaLearning and Parchment.

• Maintains the order and confidentiality of files and records, carefully following established policies and procedures; regularly reviews policies & procedures to recommend updates

• Serves as receptionist responding to requests for information and answering general departmental questions
• Coordinates college representative visits
• Works with Counselors to set-up and coordinate career fair details
• Assists with PSAT and AP testing including setting up payment system details in Touchnet System
• Coordinates counselor meetings with Jr. Parents and 8th graders
• Keeps all classes updated in Portal and creates initial schedule and set-up for scheduling process
• Using set criteria, develops eligibility lists for Cume Laude

• Serves as computer software contact person for the department and resolves data processing and reporting issues; troubleshoots computer issues
• Coordinates data effectively across all student information software systems and provides training, support and troubleshooting to other departments as needed.

• Provides support for counselors and general office needs

To perform this job successfully, an individual should demonstrate the following competencies:

• Interpersonal - Maintains confidentiality; remains open to others' ideas and tries new things
• Oral and Written Communication - Speaks clearly and persuasively in positive or negative situations; listens and gets clarification; responds well to questions; writes clearly and informatively; edits work for spelling and grammar
• Professionalism Approaches others in a tactful manner; reacts well under pressure; treats others with respect; inspires the trust of others; works ethically and with integrity
• Organizational Support - Follows policies and procedures; completes tasks correctly and on time; Supports organization's goals and values
• Adaptability - Manages competing demands
• Dependability – Follows through on commitments and responds to requests in a timely manner.
• Planning/Organizing – Effectively prioritizes and plans work activities; uses time efficiently
• Quality - Demonstrates accuracy and thoroughness

Minimum Qualifications:

• Active (or pending) membership in The First Church of Christ, Scientist, and/or in a Journal-listed branch church or society of The First Church of Christ, Scientist
• Christian Science class instruction preferred but not required

• Willingness to turn readily to God for guidance
• Bachelor’s degree, preferred

• Proficiency with technology and computers; advanced knowledge of Microsoft Office and Google Platform with specifically strong spreadsheet skills; comfortable with Adobe Acrobat DC.
• Self-starter and problem-solver

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  The statements herein are intended to describe the general nature and level of work being performed, but are not to be seen as a complete list of responsibilities and are subject to change at the discretion of the employer. Additionally, they do not establish a contract for employment.