Job description

Primary administrative staff person at two Jefferson County offices

* Time split between Port Townsend and Port Ludlow based on need

• Understand and confidently communicate/model the core values and mission of CB Best Homes
• High degree of ownership and responsibility for maintaining a productive, hospitable and positive office experience for brokers and clients
• Point person for vendors, shipping, equipment and errands
• Ongoing collaboration (primarily virtually, some in-person) with staff members working at other locations

Work closely with staff to support real estate brokers by:

• Creating and maintaining transaction file with firm
• Helping brokers access or order marketing tools (business cards, signs, flyers, key boxes, 3D Tours)
• Generating monthly Opportunity Time (“floor”) schedule
• Assist Marketing Manager with projects as needed
• Create Buyer/Seller packets for agents use

General office duties:

• Answer phone calls & direct to correct department, employee or broker
• Maintain office digital files
• Greet and attend to all in-office clients (brokers) and guests
• Maintain cleanliness of front office/lobby, conference rooms and restrooms
• Keep office supplies stocked
• Notify agents of weekly open houses and other events
• Update window/lobby monitors weekly
• Monitor/distribute digital and physical mail
• Schedule/monitor office maintenance
• Liaison with IT company - first point of contact for brokers and staff
• Maintain 2 offsite sign sheds and one storage unit

QUALIFICATIONS

• Dependable
• People-oriented
• Customer-focused
• Self-directed
• Adaptable/Flexible
• Detail-oriented
• Comfortable with technology
• Enjoys learning new systems & applications
• Willingness and confidence to assist others with technology
• Problem-solver
• Previous customer service or receptionist experience (preferred)
• Experience with the Microsoft 365 environment (preferred)

Job Type: Full-time

Pay: $40,000.00 - $42,000.00 per year

Benefits:

• Health insurance
• Paid time off

Schedule:

• Monday to Friday

Education:

• High school or equivalent (Required)

Experience:

• Administrative experience: 1 year (Preferred)

Work Location: In person

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