Office Coordinator - Kiewit Power Delivery (Westlake, TX)
Job description
POSITION OVERVIEW
As the Office Administrative Coordinator you will support the administration of business aspects of Kiewit Power Delivery in our Westlake, TX office. The responsibilities can include: accounting, data entry, processing data, providing support to human resources, as well as handling payroll, procurement, taxes, accounts payable and company or outside equipment rental. The Office Coordinator manages the accounting functions per deadlines and standardized procedures.
DISTRICT OVERVIEW
Our rapidly growing power delivery business has opened new locations across North America to strengthen our market presence while executing work within the communities that we live. We have invested in industry leading design technology and platforms while also expanding our construction equipment fleet with the most advanced, and safest equipment on the market. We are committed to building upon our history as one of the safest companies to work for by equipping our craft with the best tooling and safety programs available.
LOCATION
This position is based out of Westlake Texas.
RESPONSIBILITIES
- Involvement in compliance programs including, regulations and accounting policies
- Compliance with federal and state sales/use taxes, payroll, and property taxes
- Contract administration, including documentation to support subcontracts, material contracts and owner progress estimates including bonding, insurance and lien releases
- Supervise accounting functions on multiple job sites
- Solve all standard accounting issues that may arise.
- Administer Project Filing Index System (PFIS)
- Review and understand Work Breakdown Structure (WBS) principals and front end/payroll and Prolog application
- Support the Kiewit office via administrative duties
- Organize and conduct meetings
- Maintaining records as required regarding job progress, and costs
- Coordinate work with other co-workers on the job
- Perform other duties as required by supervisor or manager
QUALIFICATIONS
- Previous office management experience preferred
- High School diploma, GED equivalent, or above
- Must have excellent organizational, administrative and interpersonal skills
- Experience with the use of Microsoft Office (Primarily Word and Excel)
- Excellent attention to detail with the ability to recognize discrepancies
- Exhibits integrity & ethical behavior in all things; understands Kiewit ethics policy of knowing and acting within policies and practices
- Regular, reliable attendance
- Work productively and meet deadlines timely
- Communicate and interact effectively and professionally with supervisors, employees, and others individually or in a team environment.
- Perform work safely and effectively. Understand and follow oral and written instructions, including warning signs, equipment use, and other policies.
- Work during normal operating hours to organize and complete work within given deadlines. Work overtime and weekends as required.
- May work at various different locations and conditions may vary.
We offer our fulltime staff employees a comprehensive benefits package that’s among the best in our industry, including top-tier medical, dental and vision plans covering eligible employees and dependents, voluntary wellness and employee assistance programs, life insurance, disability, retirement plans with matching, and generous paid time off.
We are an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.
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