Job description

Office Administrator

Job Description

Classification: Non-Exempt Reports to: Senior Minister

Position Type: Part Time (20+ hours/week) Date: 05/02/2023

SUMMARY

The Office Administrator has the responsibility of providing high level office management and administrative support for Unity of Daytona Beach’s minister, staff, volunteers, and congregation. This person will give a positive first impression of the church using effective communication that supports the mission and values of the church.

ESSENTIAL FUNCTIONS

• Assists minister with administrative duties: handling information requests, preparing correspondence, receiving visitors, arranging and/or scheduling meetings, appointments, and events, as directed.
• Maintains confidentiality.
• Courteously and consistently answers incoming calls; provides information and assistance; directs calls to appropriate party; takes accurate, detailed messages; manages the retrieval of voicemail and returns calls for the church office.
• Manages the paper mail and email ensuring timely and appropriate response and/or direction to appropriate party.
• Prepares and sends quarterly contribution letters using mail merge and Servant Keeper.
• Keeps the minister informed of hospitalizations, births, deaths, and other events requiring facilities usage.
• Prepares and schedules the Constant Contact weekly email.
• Prepares advertising graphics for church events, social media, and Power Point presentations.
• Prepares materials for classes, workshops, seminars, Board Meetings, and the Annual Meeting.
• Monitors and orders office supplies. Orders kitchen and janitorial supplies as requested by housekeeping.
• Maintains accurate membership database, Servant Keeper.
• Maintains church calendar and manages facilities; communicates and coordinates with minister, music director, and other church leaders and volunteers regarding church usage.
• Organizes and maintains all church documents, electronic and paper files and keeps the office organized.
• Cultivates relationships with volunteers and congregation including asking for participation and support for services and events.
• Prepares and delivers the bank deposit to the financial institution.
• Oversees the media booth: PowerPoint, camera, Facebook Live, and soundboard; ensuring all positions are ready for Sunday and special services.
• Performs all other duties as necessary for the success of this position.

COMPETENCIES

• Minister’s Heart: Ability to demonstrate a love for people, an understanding of grace, and a strong sense of the church community as a place to offer respectful and compassionate service.
• Leadership: Capacity to provide guidance and direction that others willingly follow.
• Detail Orientation: Ability to count, proofread, edit, balance and perform data entry
• Problem Solving Skills: Ability to find the root causes of issues, analyze potential alternatives, and choose the best available option for the situation.
• Teamwork and Collaboration: Ability to work effectively with others to achieve common causes.
• Positive Outlook: Adds to the morale and productivity of the environment by encouraging others and consistently looking for ways that ideas and processes can be accomplished.
• Independence: Ability to work autonomously and produce effective and efficient results with little direction from others.
• Judgment: Ability to weigh alternative actions and make decisions that incorporate opinions, facts, tangible and/or intangible factors, with sensitivity to confidentiality.

SUPERVISORY RESPONSIBILITY

This position supervises the housekeeper.

WORK ENVIRONMENT

This position operates in a professional church and office environment. This role routinely uses standard office equipment and requires a substantial knowledge of computer software applications.

EXPECTED HOURS OF WORK

The hours for this position include flexibility in weekday hours but the employee must be available during the “core” work hours on Sundays from 8:30 - 1:30 , Tuesday-Thursday 10:00- 3:00, Friday and Saturday – as needed for special services- such as evening services, Celebration of Life services, Christenings, or weddings.

TRAVEL

Travel is local and may include some out of area overnight travel for conferences and training events.

PREFERRED EDUCATION AND EXPERIENCE

• Two or more years of office administration experience preferably in a church or non-profit organization. An A.A. degree preferred.

OTHER DUTIES

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

SIGNATURES

This job description has been approved by all levels of management:

Senior Minister Signature: ___________________________________________Date_____________

Employee signature below constitutes employee’s understanding of the requirements, essential functions, and duties of the position.

Employee Signature: ___________________________________________Date_____________

Job Type: Part-time

Pay: $15.00 - $18.00 per hour

Benefits:

• Paid time off

Ability to commute/relocate:

• Holly Hill, FL 32117: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Microsoft Office: 1 year (Required)
• Administrative experience: 1 year (Preferred)

Work Location: In person

abouteureka.com is the go-to platform for job seekers looking for the best job postings from around the web. With a focus on quality, the platform guarantees that all job postings are from reliable sources and are up-to-date. It also offers a variety of tools to help users find the perfect job for them, such as searching by location and filtering by industry. Furthermore, abouteureka.com provides helpful resources like resume tips and career advice to give job seekers an edge in their search. With its commitment to quality and user-friendliness, abouteureka.com is the ideal place to find your next job.