Job description

POSITION OVERVIEW
The Office Manager oversees the visitor experience and ensures a personal, friendly experience for everyone entering the office. The Office Manager maintains continual availability and warmth of character. This position is responsible for the organization and coordination of office operations, procedures, and resources to facilitate organizational effectiveness and efficiency. Duties include overseeing supplies, equipment, and vendor relations, building access, security, and office space logistics.

RESPONSIBILITIES

• Oversee and support all administrative duties in the office and ensure that office is operating smoothly.
• Responsible for developing and implementing office standards by setting up procedures to guide the operation of the office.
• Schedule appointments.
• Manage office supplies inventory and place orders as necessary.
• Perform receptionist duties, including greeting visitors and answering phone calls.
• Receive and sort incoming mail and deliveries and manage outgoing mail.
• Address employee queries regarding office management issues.
• Maintain cleanliness of common areas.
• Perform other duties as assigned.

KNOWLEDGE, SKILLS, AND ABILITIES

• Strong critical thinking skills, detail oriented, and highly organized.
• Strong organizational and time management skills, and ability to prioritize.
• Ability to communicate clearly and effectively (written and verbal).
• Excellent interpersonal and customer service skills.
• Demonstrated ability to work well within a team.
• Proficient with Microsoft Office.
• Engaging personality and optimistic outlook.
• Experience developing internal systems.
• Ability to handle confidential information.

QUALIFICATIONS
Language

• Fluent in both English and Spanish. (Required at Winter Park location only.)

Education

• High school diploma or equivalent required.
• Bachelor’s degree or Associate’s degree in office administration or related field preferred.

Experience

• At least three years of administrative and clerical experience required.

Physical Requirements

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.

Job Type: Full-time

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