Operations Coordinator

Summary

Title: Operations Coordinator

ID: 221341

Location: Sparrow's Point, MD

Job Function : Operations Management

Description

A leading provider of specialized services to the global industrial, commercial and infrastructure markets, BrandSafway delivers access and scaffolding systems, forming, and shoring, industrial services and related solutions to more than 32,000 customers worldwide. BrandSafway was formed when Brand Energy & Infrastructure Services and Safway Group combined in 2017. We are a corporation of 35,000 employees with operations in more than 35 countries.

At BrandSafway, we know our employees are our greatest asset, which is why we give them the tools, training, and resources to be successful. Come join our growing Sales team! We are looking for an Operations Coordinator to provide support to the operations management team. This position is accountable to prepare accurate, complete, and timely information pertaining to the operations department. The Operations Coordinator is expected to proactively identify and bring to the attention of the Operations Manager and Branch Manager any issues that may have a potential impact on the fleet balance both in the yard and on site. Timely identification is essential.

Responsibilities:

• Ensure the reliability of the Equipment Inventory, through the control and supervision of deliveries and returns made for Aluma’s clients, as well as the equipment movement of the Repair and Main Yards.

• Guarantee that the delivered and returned equipment counts are 100% reliable (according to the requirements).

• Ensure that the type of equipment being delivered or returned by the client is correct (100% reliable).

• Monitor the compliance of established procedures for yard audits.

• Conduct the inventory movement control between warehouses; guarantee that the equipment is not moved from the inventory without his authorization.

• Assists in creating and fulfilling stock transfer orders.

• Assists in creating non-rental fleet purchases requisitions (yard supplies and finished goods inventory)

• Verifies goods receipt and verifies invoices with reference to above

• Enters picked quantities into delivery documents (ship and return)

• Verifies goods issued and goods received (shipping and receiving)

• At the request of the Operations Manager, may source equipment from within the company

• Solicit multiple freight quotes and arrange freight services to manage shipping and receiving expenses

• Maintains assembly/disassembly order information

• Creates material movement transactions (re: assembly, disassembly, repair, damage)

• At the request of Branch Manager, assists with job closeouts

• Responsible to produce, maintain, and manage the Project Delivery & Return Schedules.

• Monitor Open Order Report and Outstanding Returns Report.

• At the request of Branch Manager, assists with Cross-Applications for Inventory Adjustments

• In addition to the Operations functions there are several admin duties; office supplies, answer phones, outgoing mail and fed ex, etc.

• Should possess a good working knowledge of Inventory Control.

• Maintain Photo library of equipment loaded for delivery and return.

• Special duties as requested by Branch Manager or Operations Manager

Qualifications:

• High school diploma or general education degree (GED); with 5 years related working experience or equivalent; or equivalent combination of education and experience

• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals

• Ability to write routine reports and correspondence

• Ability to speak effectively before groups of customers or employees of organization

• Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals

• Ability to compute rate, ratio, and percent and to draw and interpret bar graphs

• Ability to apply common sense understanding and reasoning ability to carry out instructions furnished in written, oral, or diagram form

• Ability to deal with problems involving many variables in dynamic and constantly changing situations

• Knowledge in the company’s inventory management software, Nextgen and Profield a plus

• Quick learner with computer programs, intermediate or stronger skills with Excel and Microsoft Word

BrandSafway, including its subsidiaries, is an equal opportunity employer and does not discriminate on the basis of race, creed, color, national origin, religion, gender, marital status, sexual orientation, age, disability, special disabled or Vietnam or other era veteran status.

Notice to all potential job candidates:

Please be advised that BrandSafway will never require or ask for any fee from you in exchange for being considered, hired, promoted, transferred or having ongoing employment with us. It is a violation of our Code of Conduct if any employee requests any money or fee from you in exchange for tentatively special treatment or consideration. If anyone, regardless of whether an existing employee, or anyone else, requests payment of any fee in exchange for being hired into our company, you may confidentially contact our HR Compliance department at hrcompliance@brandsafway.com and provide the name of the individual and any other documentation or proof of such an act.