Job description

Role Overview

The Operations Coordinator is responsible for handling a variety of duties and responsibilities relative to the permitting, licenses, and the installation processes.

Key Responsibilities

• Possess an understanding of all phases of construction, code/license requirements, and permitting process
• Responsible to assist with state licensing renewals
• Ability to create, maintain and file templates for commonly used permits/licenses, false alarm reports and handling customer requests for copies of contracts
• Responsible to manage alarm user registration process and renewals
• Update duty specific Standard Operating Procedures (SOPs) as needed
• Maintain existing licensing, permit, and code compliance databases as needed
• Ability to navigate, review activity and edit accounts in Manitou as needed
• Ability to approve tasks in jobs and add service tickets to Sedona
• Ability to maintain confidential and sensitive information with discretion
• Ability to assist in the preparation of proposals and work order documents
• Management of online customer plan-sharing and approval programs
• Ability to work on multiple projects simultaneously while adhering to timeline constraints
• Must meet or exceed the minimum performance standards
• All other duties as assigned

Qualifications

• High school diploma
• Five years of records management or administrative experience, or equivalent experience
• Must be detail oriented and proficient in MS applications including Word, Excel, PowerPoint, and Outlook.

Work Requirements:

• Position requires use of computer and scanner on a regular basis as well as ability to move and maintain files
• Must have ability to interact professionally with varying personalities and all levels within the organization

Job Type: Full-time

Pay: From $20.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible schedule
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Day shift
• Monday to Friday

Ability to commute/relocate:

• Paoli, PA 19301: Reliably commute or planning to relocate before starting work (Required)

Education:

• High school or equivalent (Required)

Work Location: In person

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