Human Resources

Assist Human Resources Generalist I with HR process for all salary plans except Faculty. Process, in PeopleSoft, all levels of hires within the department, including TEAMS, Pre/Post-Docs, OPS, Student Assistants, federal work study, Fellows, and volunteers. This includes data entry of all hires, ensuring that the appropriate hire paperwork has been completed and that the required trainings have been taken. Check completed paperwork for completion and correctness and forward to the appropriate Level 1 approver in a timely manner. Create personnel files for all new hires and update current files as needed. Facilitate new hire processes including but not limited to establishing email accounts, requesting after hours building access, requesting drive access and submitting Gator1 card requests.

Assist with processing various human resource transactions in PeopleSoft, including but not limited to lump sum payments, additional pay, leave cash outs, terminations, FTE changes, SPIs, position description updates, etc.

Responsible for entering hires in the PHHP-ISA database and maintaining data for all employees within the system.

Assist with purchasing from Miscellaneous Gifts & Grants (MG&G), State, research awards, and other departmental funding. This includes requisitions, encumbrances, vouchers, and PCard –purchases. Responsible for maintaining all backup documentation in compliance with UF policies and procedures daily and ensuring the appropriate backup documentation exists for every fiscal transaction processed.

Track payment status of vouchers to ensure payment processes accurately and timely. Process employee reimbursements, deposits, journals, and cash expense refunds.

Maintain filing system in accordance with UF regulations for voucher backups, reconciliation reports and other fiscal documentation as necessary. Responsible for completing the correct paperwork for approval of destroying documents following the records retention policy set by the University of Florida.

Travel

Process travel including department and grant funded trips Faculty, Staff, Students, and department visitors. Ensure Travel Requests and Travel Expense Reports are completed, and proper funding is approved by the Assistant Director, when appropriate. Responsible for obtaining proper receipt documentation for travel paid with department and research funding in accordance with UF travel guidelines. Process all International travel in accordance with Department, College, and UF policy and procedure. Ensure that appropriate travel documentation is accurate, prior to being approved through PHHP TA intranet, if applicable.

Department Administrative Responsibilities

Assign UF employee ID numbers and as requested, process department affiliation requests for the Department. Will be point of contact for IT and network access requests. Track and maintain all required compliance training records for faculty, staff, and students within the department to ensure compliance. Provide Assistant Director with a quarterly report for auditing purposes.

Excellent communication, organizational, and computer skills (including the MS Office Suite).
Experience with Web navigation tools and programs.
Must be able to work independently, maintain confidentiality, and exercise good judgement at all times.
Willingness and ability to learn new tasks, be resourceful, and a problem solver.
High level of attention to detail essential.
Must be able to interact with faculty, staff, and visitors – in person, via written communication, an on the telephone with a high level of professionalism.