Job description

Position: Parish Secretary - Part-time

Hours worked per week: 15-19

Reports to: Pastor/Parish Manager

1. General Description – The Parish Secretary is responsible for clerical and administrative support functions of the Parish Office

2. Essential Functions –

Duties may include but are not limited to all of the following:

• Design and production of certificates, posters, flyers, etc. for sacraments and parish events
• Participate in maintenance of social media platforms
• Organizing and maintaining filing system, paper and electronic
• Maintaining parish census records and submitting reports for bi-monthly collection envelopes
• Scheduling liturgical ministers and coordinating volunteers for weekly and daily masses
• Creating, editing, producing, and distributing correspondence and other communications as directed by Pastor or Parish Manager
• Train as back-up for livestreaming masses and events
• Relieving receptionist as necessary
• Adhering to deadlines based on the parish/Diocesan calendars
• Preparing and maintaining parish calendar
• Data Entry, including numeric entry
• Coordinate with other administrative staff
• Other related tasks as assigned

3. Collaborative Relationships – priests, office staff, parishioners, volunteers, committee members, and Diocesan office personnel

4. Qualities and Skills –

• A detailed-oriented individual who must have above average keyboarding skills, excellent organizational skills and the ability to understand and follow instructions, as well as to work independently.
• Advanced skills in Microsoft Office applications, particularly Word and some experience with Publisher.
• Basic knowledge of Catholic liturgies and/or church experience most helpful.
• Knowledge of general office procedures, familiarity with office equipment

(computer, copier/scanner, calculator, and shredder) as well as excellent spelling and grammatical skills.

• We require that the individual is able to speak, as well as write fluently, in

English, Spanish a plus but not required.

• The individual needs to be mature, courteous, and able to interact well with others.
• As a visible representative of the parish and at times the only person in the parish office, this person will need to put the interests of the parish first in all actions and communication with others.
• Cordial and effective communication with priests, parishioners, committee members and Diocesan office personnel is an ongoing necessity.

Candidate must successfully pass a Level II FBI Background Screening and complete Safe Environment Training

.

• Note: This description is intended to indicate the kinds of tasks and levels of difficulty that will be required by this position. The use of a particular expression or illustration describing duties shall now be held to exclude other duties not mentioned that are of similar kind or level of difficulty.

Job Type: Part-time

Pay: $15.00 - $16.00 per hour

Schedule:

• 4 hour shift

Ability to commute/relocate:

• Saint Petersburg, FL 33712: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Microsoft Word: 3 years (Preferred)

Work Location: In person

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