Part-Time Bookkeeper

WHAT WE'RE LOOKING FOR

TulaBooks is seeking a Part-Time Bookkeeper to join its small but growing team. At TulaBooks, our mission is to help small business owners navigate their numbers so they can fully embrace their role as CEO.

In this role, your focus will primarily be on delivering bookkeeping to our clients using QuickBooks Online and various other accounting/banking/payroll platforms. In some cases, you may also act as the primary point of contact with these clients and will be responsible for answering client questions in a timely, efficient, and most of all, professional manner.

THE ROLE

This position is part-time (up to 20 hours per week) and is virtual in nature (note that we can only support team members in the United States at this time). TulaBooks is based in Pittsburgh, PA, however we serve clients all over the US and so our team can be distributed as well. All of the tools and platforms we use are all accessible via the internet.

The ideal candidate for this position has a strong background in cloud bookkeeping (primarily QuickBooks Online). We are looking for someone who is highly motivated, possesses outstanding communication and analytical skills and is willing to work in a fast-paced, dynamic and growing environment.

More importantly, we are looking for someone who enjoys the details, but can also do extensive research to problems that you may not initially have the answer to. We are so serious about this, that we will be asking you to complete a few small tasks as part of your application to prove to us how detail-oriented you are!

Finally, as a growing organization, we don’t have everything figured out yet, and you need to be comfortable with that!

DOES THIS ALL SOUND LIKE YOU???

• You are fulfilled by serving others
• You are compassionate and collaborative
• You are someone who is always thinking ahead
• You love to proactively solve problems independently
• You thrive in an environment where you have multiple projects you are managing simultaneaously
• You love the details, and thrive on numbers

WHAT YOU'LL DO IN THIS ROLE

Your duties may include the following, but not limited to:

✔️ Keep client bookkeeping records up to date daily

✔️ Manage accounting operations for clients including billing, accounts receivable, accounts payable and general ledger

✔️ Research “new” and “unknown” transactions by accessing supplemental systems and data

✔️ Process incoming payments made by check, credit card, or EFT

✔️ Prepare and make bank deposits

✔️ Prepare and publish timely monthly financial statements and reports

✔️ Manage month-end and year-end close process

✔️ Various financial-related HR tasks for clients like payroll processing, new hire forms, state registrations for income tax withholding, etc

✔️ Sales tax filings for clients

✔️ Maintain 1099 contractor paperwork and process annual 1099 reports

✔️ Maintain each client based on their specific needs

✔️ Communicate with clients over email, Zoom, Slack or other preferred communication platforms

OUR "MUST-HAVES" FOR THIS ROLE

The ideal individual possesses the following strengths and skills:

✅ Enjoys working with others in a collaborative community

✅ Provide quality work while managing multiple projects

✅ Coachable, ability to receive constructive feedback with ease

✅ Handle confidential client information in a professional manner

✅ Detail orientated with high follow through

✅ Comfortable being on Zoom meetings on camera

✅ Working knowledge of the following systems:

• QuickBooks Online (Invoicing, Bills, Payroll, Reporting, Bank Reconciliations, integrations with systems like PayPal, Shopify, etc.)
• MS Office (Excel is a must! Comfortable working with formulas such as SUMIF, pivot tables, VLOOKUP, etc)
• Gsuite (Google Docs, Google Sheets, Google Drive)
• Online communication platforms like Slack and Zoom
• Payroll systems like ADP, Gusto or something similar

✅ Associates degree in Accounting, Business or related field

✅ 5+ years of experience as a bookkeeper for multiple companies

✅ Firm grasp of debits and credits, and ideally accrual basis of accounting

AVAILABILITY & COMPENSATION

This position is a part-time remote position. You are able to work from anywhere, as long as you have a dedicated office space, stable internet and a computer or laptop. *Note that we can only support team members based in the United States at this time. While we can be flexible with the hours that you work, our ideal candidate is able to work 3-4 hours most work days (Monday - Friday) between the hours of 9 AM - 5 PM EST. Estimated weekly hours are between 15-20, with the ability to work more depending on your interest level and client demands.

Compensation for this position is between $18 - $25 per hour based on experience level.

WHY SHOULD I BE INTERESTED IN THIS JOB?

• You’ll be part of a small but mighty team
• You’ll have an insider look into a fast-paced and growing small business
• You’ll be working with friendly and awesome people who know how to have fun and get the job done (we love a good GIF exchange in Slack, especially #TheOffice references)
• You’ll learn new skills and be supported by a caring team

FINAL NOTES BEFORE YOU APPLY

We're serious when we say we're looking for someone who is into the details, enjoys doing research and is willing to go the extra mile. So much so that we will ask you to prove it in your application! In the HOW TO APPLY section we will ask you to complete a few tasks in order for us to consider you for this role. If you complete these simple tasks, we will know just how committed you are and that you have reviewed this entire job posting!

HOW TO APPLY

• You will apply using our online application on this page, which includes you attaching your resume, cover letter and answering a few questions.
• We actually read your cover letter, and we are looking for a few things in there:
  • It is addressed to our CEO's name directly (you can read about her on our website). IE, do not use a generic salutation like "To Whom It May Concern" or "Hiring Manager"
  • You've customized it to reflect your interest in TulaBooks specifically, not just any job! Please do not copy/paste a generic letter. We want to know you've done your research on us and you're genuinely interested in OUR position.
• Send us a personal email! After you've applied online, send an email to hello@tulabooks.co, address it to our CEO's name with the title "Bookkeeping Application - YOUR FIRST AND LAST NAME", and include a few sentences about why you are interested in working for TulaBooks (and not just any old company!).

ABOUT TULABOOKS

TulaBooks is a modern bookkeeping business, specializing in monthly bookkeeping and one-day QuickBooks intensives for small business owners. We are a female owned and operated business based in Pittsburgh, PA, that is flourishing into a thriving business.

We are different from other accounting and bookkeeping firms in that we offer boutique services in a high-touch client delivery model. Each of our clients gets LOTS of our attention, and we pride ourselves on that!

To learn more about TulaBooks, visit www.tulabooks.co/about.

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