Summary/Objective
The Part-Time Front Desk Receptionist is responsible for organizing and coordinating corporate office and field logistics and procedures, in order to ensure organizational effectiveness, efficiency, and consistency. The hours of operation would be from 10:00 am - 3:00 pm Monday - Friday.

Essential Functions
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Be the first point of contact for visitors and phone calls.
• Answering phones and forwarding calls to the appropriate recipients.
• Oversee all corporate office operations (phone list, key cards, supplies, devices, cleaning supplies, postage, etc.).
• Support all office equipment needs and issues including internet, office supplies, computers, printers, etc.
• Work with Building Management on day-to-day issues affecting the office and/or building
• Create best practices for corporate office for ordering and managing supplies
• Lead efforts to create phone lists, birthday lists, anniversary lists, etc. for the office
• Create methods to find efficiencies in use supplies (ink, paper, fuel, etc.) to lower costs
• Help coordinate office events
• Support Travel Desk (hotel reservations, booking car rentals, etc.)
• Assure all office items (printers, copiers, stamp machine, water filters, refrigerators, etc.) are operational
• Other duties as assigned.

Competencies

• Performance Management.
• Detail-oriented.
• Organizational Skills.
• Collaboration.
• Teamwork Orientation.
• Problem Solving/Analysis.
• Communication Proficiency.

Work Environment
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Position Type/Expected Hours of Work
This is a part-time position. Hours of work are Monday through Friday, 10:00 a.m. to 3:00 p.m., estimated 25 hours a week. This is an on-call position after hours for possible travel issues etc.

Travel
Travel is not expected.

Education and Experience

AA degree preferred

1-2 years of experience in coordinating role

Additional Eligibility Qualifications

1. Candidate must have sharp attention to detail

2. Ability to analyze and research data

3. Intermediate-Advanced in MS Office (Word, Excel, Outlook)

4. Ability to clearly communicate with the field, communicating expectations and requirements to a variety of individuals

Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Physical Requirements
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee frequently is required to reach with hands and arms and climb or balance. Specific vision abilities required by this job include close vision.