Payroll/Accounting Assistant

Reach Out is a nonprofit 501(c)(3) organization that has been serving the Inland Region of Southern California since 1969. Reach Out’s mission is to strengthen communities by bringing people together to solve our region’s toughest issues: breaking barriers to education achievement, expanding economic opportunities, and creating safe, healthy, and innovative communities. Our aim is to be an effective, positive disruptor of the inequitable status quo. Our core work of strengthening communities takes many forms, from direct services to youth and families, to deep root cause work in building the health and quality of life in our region.

Reach Out is seeking team members who are passionate about building an equitable Inland Empire, and who recognize that, collectively with our partners, we will be the ones who will ultimately shift mindsets, policies and practices toward equity, justice, and prosperity for all our residents. We support the rights of immigrants, the LGBTQ+ community, and persons living with disabilities. If you hold these same values and goals, Reach Out offers a stellar work culture, a rich benefits & retirement package, and the opportunity to use your talents to build a region where all can thrive.

BASIC POSITION FUNCTION

Under the supervision of the Controller, the Accounting and Payroll Accountant will be assisting in the day-to-day maintenance and management of the Agency’s accounting and payroll systems.

• $22.21/hourly

Benefits:

• Cost and no-cost options for health insurance
• Reach Out pays 100% of its employee’s dental, vision, and life insurance
• Employee Assistance Program (EAP)
• Paid vacation time
• 12 days of paid sick leave per year
• 13+ holidays per year
• 403(b) retirement plan
  • Reach Out matches after 1 year
• Professional development
• Work laptop provided

ESSENTIAL DUTIES/RESPONSIBILITIES

Accounting

• Support in completing accurate ledgers.
• Work with Staff Accountant to ensure financial records are maintained in compliance with GAAP.
• Perform reconciliation of bank accounts and general ledger accounts.
• Enter credit card transactions and perform credit card reconciliation.
• Generate monthly transaction reports for invoicing and drawdowns.
• Assist in prepare bank deposit tickets.
• Assist in creating accurate and timely monthly, quarterly, and annual financial reports.
• Help prepare ad hoc financial reports as may be required.
• Support the processing of accounts payable, reimbursements and other payments.
• Other accounting support as needed.

Payroll

• Review timesheets daily and work with staff to correct any discrepancies.
• Timekeeping and time & effort report training and onboarding.
• Ensure accuracy of timekeeping and time & effort reports for accurate and timely biweekly payroll processing.
• Enter payroll journal entries into QuickBooks.
• Exercise discretion and maintain confidentiality of all Agency partner information, personnel/payroll information, and other information as deemed appropriate.

Administrative

• Respond to all vendor inquiries.
• Assist with audits as needed.
• May act as liaison with employees in reviewing finance, payroll, and accounting requirements.

• Supports Vice President of Finance with various agency business including scheduling, meetings, events, and other tasks as assigned.
• Perform other job-related duties as assigned.

Community Outreach

• Provide support for agency programs and activities on an as needed basis.

This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employee(s) will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments.

MINIMUM ENTRANCE QUALIFICATIONS

Preferred Education: AA or higher Degree from an accredited college or university with some background in business or accounting or a combination of education and experience equal to an associate.

Preferred Experience:

• Two-three (2-3) years of progressive experience in accounting, preferably in a non-profit environment and one-two (1-2) years in payroll.
• Fluent Bilingual Spanish/English.

Knowledge of:

• 
  GAAP
• Payroll laws and regulations
• Achievement/Results Orientation – Achieving efficient, timely, quality results by directing efforts on expected outcomes while providing exemplary client service within expected timeframes.
• Client Service - Anticipating and responding to needs and demands of clients (both internal and external).
• Communication - Using language as a flexible tool to share and collect information, exchanging ideas and openly exploring a variety of perspectives adjusting style and content to each unique individual, audience, and circumstance.
• Computer Use – Using computers and other forms of technology.
• Document Use - Finding, understanding, or entering information (e.g. text, symbols, numbers) in various types of documents, such as tables or forms.
• Numeracy – Using numbers and thinking in quantitative terms to complete tasks.
• Interpersonal Relations - Establishing and maintaining harmonious professional relations by demonstrating respect for and sensitivity to others.
• Relationship/Network Building - Building and maintaining effective and constructive working relationships, partnerships, or networks of contacts with people who are, or might someday be, instrumental in achieving work-related goals.
• Teamwork/Cooperation - Readily sharing information, knowledge, and personal strengths. Seeking to understand and building on differing perspectives of others to enhance team efficiency and quality outcomes.
• Time Management - Scopes out length and difficulty of tasks and projects; able to shift priorities and multi-task on various projects; develops strategies to achieve department goals, estimates time and resources
• Values and Ethics - Serving the Company with integrity and respect in personal and organizational practices. Includes respecting democratic, professional, ethical and people values. Building respectful, bilingual, diverse, and inclusive workplaces. Ensuring decisions and transactions are transparent and fair. Holding themselves, their employee, and their department accountable for their actions.

Ability to:

• 
  Be proficient in Microsoft Office applications.
• Be proficient in QuickBooks for Nonprofits.
• Have good judgement, problem-solving skills, and strong communication skills.
• Maintain confidentiality.

Reach Out is an Equal Opportunity/Affirmative Action Employer committed to providing equal employment opportunities to all qualified applicants without regard to race, color, national or ethnic origin, ancestry, age, religion or religious creed, disability or handicap, pregnancy, gender identity and/or expression, sexual orientation, military or veteran status, or any other characteristic protected under applicable federal, state, or local law.