Job description

MAIN PURPOSE OF ROLE

This role is based in our office in Welwyn Garden City 2 - 3 days a week.

As part of the Human Resources team reporting directly to the Reward Business Partner, the Payroll and Benefits Manager is responsible for the timely, accurate and compliant end to end processing of 2 payrolls and associated benefits administration covering 500 employees in a growing business.
As subject matter expert, the Payroll and Benefits Manager will provide expert advice and guidance to the Human Resources team and colleagues from around the business. With a strong process mindset, the Payroll and Benefits Manager will constantly review and improve processes in order increase automation and reduce opportunities for error.

MAIN RESPONSIBILITIES

• End to end processing of all payroll input including overtime, on-call, salary changes; salary deductions; tax code changes, pension deductions, childcare vouchers, bonus payments, SMP, SSP, Student loans; ensuring that employees are paid in a correct and timely manner
• Completing the payroll reconciliations and ensuring that any differences can be justified
• Production of all payslips, P45’s, P60s and P11Ds
• Accurate and timely administration of all benefits including pension plans, medical plans, cycle to work scheme, holiday buy scheme and reward and recognition
• Accurate and timely administration and processing of employee equity plans including the Share Incentive Plan, Deferred Annual Bonus Scheme and the Long-Term Incentive Plan

• Liaising with HMRC on all matters of National Insurance liability
• Ensuring that all HMRC and statutory requirements are met including Pensions Auto Enrolment and Real Time Information

• Ensuring all end of year returns are sent to HMRC accurately and on-time to ensure penalties and fines are not incurred i.e. P14s, P35, P11D(b) etc.
• Preparing and submitting annual PAYE Settlement Agreements to HMRC according to statutory deadlines
• Liaising with the payroll software provider and ensuring that all software upgrades are tested and installed correctly

• Providing accurate management information including gross to net, reconciliation and headcount reporting

• Handling and resolving all payroll related queries
• Production of leavers letters
• Support of internal and external audits
• Management of Company Car scheme for Retail Sales employees
• Involvement with business projects
• Producing monthly, annual and ad hoc reporting on anything people related including gender pay gap reporting, CEO ratio calculations, Annual Report disclosures and key HR metrics
• Supporting the Reward Business Partner and other members of the Human Resources Team as required

QUALIFICATIONS AND EXPERIENCE REQUIREMENTS

Essential:

• Payroll qualification or at least 4 - 5 years experience managing all aspects of payroll, including month to month reconciliation, in-year forms and end of year documentation
• Strong systems knowledge and experience of working with integrated HR/Payroll systems
• Excellent level of MS Excel and Word
• Excellent knowledge of HMRC and other payroll related statutory requirements
• Experience of benefits administration
• Experience of company share scheme administration

Desirable:

• Member of the CIPP
• Knowledge of process improvement methodologies such as Lean
• Company cars management experience
• Sage Payroll experience (ADP / Open People knowledge an advantage)

Person Specification:

• Excellent attention to detail and accuracy
• Highly numerate
• Used to working to deadlines in a calm and organised manner, able to deliver under pressure
• Excellent time management skills with the ability to multi-task and reprioritise tasks when necessary
• Exemplary level of personal discretion and confidentiality
• Able to build strong relationships both internally and externally
• Strong process and improvement mindset, constantly seeking to improve and develop processes
• Approachable and friendly
• High levels of personal commitment

Description
End to end processing of all payroll input including overtime, on-call, salary changes; salary deductions; tax code changes, pension deductions, childcare vouchers, bonus payments, SMP, SSP, Student loans; ensuring that employees are paid in a correct and timely manner

Key Responsibilities
As subject matter expert, the Payroll and Benefits Manager will provide expert advice and guidance to the Human Resources team and colleagues from around the business. With a strong process mindset, the Payroll and Benefits Manager will constantly review and improve processes in order increase automation and reduce opportunities for error.

Job Type: Full-time

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