Job description
Taking care of people is at the heart of everything we do, and we start by taking care of you, our valued colleague. A career at Sedgwick means experiencing our culture of caring. It means having flexibility and time for all the things that are important to you. It’s an opportunity to do something meaningful, each and every day. It’s having support for your mental, physical, financial and professional needs. It means sharpening your skills and growing your career. And it means working in an environment that celebrates diversity and is fair and inclusive.
A career at Sedgwick is where passion meets purpose to make a positive impact on the world through the people and organizations we serve. If you are someone who is driven to make a difference, who enjoys a challenge and above all, if you’re someone who cares, there’s a place for you here. Join us and contribute to Sedgwick being a great place to work.
Great Place to Work®
Most Loved Workplace®
Forbes Best-in-State Employer
The Role:
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Do you like the idea of a start-up, backed by a market leading multi-national?
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The chance to shape the offering of an ambitious challenger law firm?
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To commit to an engaging colleague environment, which prioritises wellbeing and development, creative autonomy, and subject-matter excellence?
If so, join us at Sedgwick Legal.
In this newly created role, we are seeking enthusiastic team players to work with our blue-chip clients. We advise and handle disputes for major insurers, Lloyds syndicates, large corporates, utilities, and local authorities. This role will have a particular focus on property damage losses, including those caused by major fires, floods, building collapse, escape of water and subsidence.
Our legal team is lead from our Bristol offices, with colleagues in Cardiff and London also.
Our legal team is lead from our Bristol offices, with colleagues in Cardiff and London also.
A rare and exciting opportunity is available for a Personal Assistant to the Executive Legal Partners for Sedgwick Legal, offering outstanding support to our leadership team. The successful candidate will initially provide support to establish and implement the new legal services division within the business.
The ideal candidate will be proactive, dynamic and have experience of working cross functionally for a large company. This role will provide first-class, personal assistant support to the Executive team to ensure the most effective use of their time and support with administrative tasks.
Many of our colleagues now benefit from working flexibly between the office and home, which helps support a healthy work/life balance. When you do spend time in our office, you’ll experience bright and open surroundings which offer excellent areas for collaboration as well as desk space. It’s an ideal environment for working alongside and interacting with fellow colleagues.
Main duties and responsibilities include:
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Assist with the initial set up and implementation of the new legal services team, and as it grows in the future
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IT and new hire onboarding liaison
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Assist with team/business events organisation and coordination
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Effective diary management – Proactively manage diary planning, maximise efficiency and reduce duplication of meetings
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Co-ordinate travel and accommodation bookings
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Arrange meetings, meeting rooms/venues, and resources
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Manage and ensure compliance with performance appraisals process
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Processing expenses
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Processing invoices
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Holiday tracking/approvals for the team
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Assist with chargeable activity on legal matters, bundling, court preparation, initial witness statement drafting, schedule preparation
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Attend virtual and physical senior leadership meetings to take minutes and manage follow up/ actions efficiently
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Provide support with the use of internal systems including Concur, Condeco, theCurrent, Workday
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Collation of monthly board reports
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Providing an appropriate level of challenge, scrutiny and quality assurance on all elements of the reporting process.
Other General Duties/Recruitment:
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Working closely with the Talent Acquisition Business Partner.
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Liaise with other PA’s/Admin support across the business as required to ensure efficient cross functional working.
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Other activities as identified by the Executive Partners to support business priorities.
Our Ideal Candidate:
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Proven experience in a similar role.
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Strong attention to detail and ability to lead the Executive teams and organise their time effectively.
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Resilient communication & listening skills - highly effective at building trusted relationships whilst ensuring objectives and deadlines are achieved
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Able to effectively prioritise and manage competing demands.
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Apply organisation skills to increase effectiveness, quality and impact on the business.
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Accurate reporting.
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Ability to use initiative and challenge the norm to always ensure continuous improvement in ways of working.
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Discretion when dealing with private and confidential information.
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Proactive approach to individually identifying requirements across the Executive team.
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Excellent planning and organisational skills to ensure deadlines are met, with the ability to prioritise workload without close supervision.
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Ability to work to tight deadlines.
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Advanced Word, Excel and PowerPoint skills is essential.
What can we give you in return?
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Competitive salary depending on skills, experience and qualifications
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Many of our vacancies offer the opportunity to work flexibly, whether from office and/or home
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Healthcare scheme
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A Self Invested Personal Pension Scheme
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Holiday allowance of 25 days plus bank holidays
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Discounts on various products and services
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Employee assistance programme for employee wellbeing
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Life assurance
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Group Income Protection
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Voluntary benefits – dental cover, cycle to work scheme, season ticket loan, wellbeing and digital GP app
Working at Sedgwick
Our company is a place where creative and caring people of all backgrounds can be challenged, grow as individuals, and feel a higher purpose in the unique value they bring and the difference they make in the lives of others. We celebrate our differences; cultivating uniqueness and belonging allows us to connect with our consumers on a personal level, understand our clients’ needs, support the communities in which we operate, and perform at our best.
We’re passionate and understanding about our colleagues – so we have built flexibility into our colleague working model. If you wish to work from home, split your working time between the home and office or change your hours so you can collect your children or care for someone in your family, we’re supportive of that. As a flexible employer, we’re happy to discuss options that take into consideration your personal needs for this position during your interview.
Applicants who are successful at interview will be, as part of pre-employment screening, subject to: ID document verification, credit check, address verification, employment verification, employment gap verification, UK DBS, UK financial regulator search, anti-money laundering search, directorship search and global watch list check.
Sedgwick is committed to Equal Opportunity and Diversity. We aim to ensure that no job applicant or employee receives less favourable treatment on the ground of race, colour, nationality, religion, ethnic or national origins, age, gender, marital status, sexual orientation or disability.
Sedgwick is an Equal Opportunity Employer and a Drug-Free Workplace.
If you're excited about this role but your experience doesn't align perfectly with every qualification in the job description, consider applying for it anyway! Sedgwick is building a diverse, equitable, and inclusive workplace and recognizes that each person possesses a unique combination of skills, knowledge, and experience. You may be just the right candidate for this or other roles.
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