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  Ensures the consistent and efficient operation of the medical office schedules, hospital call rotation, and special procedure and/or operating room assignments for primary care departments (Family Proactive, Pediatrics, OB/GYN, Internal Medicine, Allergy and dermatology) at 10+ locations throughout the service area.

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  Coordinates the departmental physician and physician-extender schedules.

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  Initiates and prepares and implements the monthly provider schedules for various departments.

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  Enters data into the regional CARE System program.

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  Distributes the provider master schedules to providers, medical office administration and ancillary support services (i.e. Surgery Scheduling) in a timely manner.

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  Coordinates all departmental master schedule changes.

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  Solely responsible for ensuring accurate, complete and timely schedules, subject to the approval of the Module Coordinators and/or Chiefs of Service.

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  Bi-monthly, will compute all worked hours and non-worked physician hours (AT/ET).

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  Responsible for compiling each physician's bi-monthly payroll.

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  Completes a Regional Positive Time Report for each physician.

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  Data input of vital physician payroll data into the Regional Physician Pay roll System.

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  Administrative Duties: Coordinates physician and physician -extender's monthly medical office schedule, hospital call rotation, special procedure and/or operating room assignments that meets both the patient and provider access needs.

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  Makes appropriate schedule changes for medical office, hospital call rotation, special procedure and/or operating room, keeping appointment levels at their optimum.

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  Develops a check and balance system to ensure schedule changes are made correctly and that those departments affected by these changes are notified immediately.

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  Monitors and follows up with all schedule changes assigned to appointment personnel.

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  Maintains and balances an equitable call schedule within the department.

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  Prepares and maintains holiday call schedules for physicians, making all calls equitable in rotation.

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  Adheres to area and departmental Policies and Procedures and still keep all aspects of the schedules functioning smoothly.

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  Coordinates and develops, along with the chief of each department, provider master schedules 3 months prior to activating those schedules in Regional CARE system.

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  Ensures that the Physician Scheduling Policy and Procedures are followed when developing and maintaining provider profiles.

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  Confirms physician time against master Schedules and actual CARE appointments schedules.

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  Accurately records all physician payroll information on the Regional Positive Time Reports.

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  Accurately reports all direct and indirect physician hours via the regional payroll system.

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  Independently prepares and maintains physician and physician-extender medical office schedules, hospital call rotation, and special procedure and/or operating room assignments for multiple providers; distributes schedules according to established procedures.

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  Implements and expedites all physician and physician-extender's schedule changes and coordinates absences such as VL, SL, and/or requests for time off, to ensure adequate coverage for all medical areas.

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  Follows up with appointment personnel to ensure that all schedule changes were completed in a timely and accurate manner.

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  Notifies appropriate medical office and hospital personnel when schedule changes occur.

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  Enters and/or oversees the entry of provider master schedules into Regional CARE System and updates data as required by Physician Scheduling and Procedures.

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  Ensures that physicians and physician-extenders arrange for their own medical office and hospital call coverage in the event of their absence, according to the departmental policies and procedures.

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  Develops physician and physician-extender profiles (schedules) for new providers following departmental policies and procedures as established by the Chief of Service.

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  Computes physician worked on non-worked hours onto Positive Time Reports according to established policy and procedures.

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  Prepares and distributes physician's copy of Positive Time Reports bi-monthly.

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  Monitors and controls physician overtime; obtains appropriate authorizations for call backs; ensure provider's appropriate use of indirect not-worked time and indirect worked time.

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  Enters physician payroll information into the Regional Payroll System.

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  Reviews and maintains personal data listings of per diems physician to ensure accuracy of telephone numbers and addresses.

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  Conducts orientation with new providers, to acquaint him/her with Physician Scheduling role and responsibilities.

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  Establishes and maintains appropriate department files and records.

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  Will ensure accuracy and confidentiality of all records.

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  Collects, prepares and distributes statistical data as required.

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  Composes and types interoffice memorandums, as required.

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  Perform other duties as required.

• Minimum two (2) years of recent direct experience with demonstrates computer literacy.
• Minimum two (2) years of recent experience on a computerized appointment system or equivalent experience.

• N/A.

• N/A.

• Ability to understand and communicate effectively and diplomatically with all levels of personnel.
• Adaptability to constant schedule changes and modification of the provider's schedules.
• Ability to perform multiple tasks in a heavy workload environment.
• Master scheduling experience.
• Physician payroll experience.
• Ability to meet scheduling deadlines.
• General knowledge of organizational procedures and the ability to apply them to various situations.

• N/A.

Notes:

• This is a temporary position for approximately three (3) months.