Administrative Office of the Courts

Business Unit: 24400

Procurement Specialist, #00000883-24400, Full-Time, Perm, in Albuquerque, NM

# of Positions: 1

Opening Date: 04-17-2023 - Close Date: 04-28-2023

Job Pay Range: HH: $18.974 - $37.947 per hour

Target Pay Range/Rate: $22.603 per hour

Essential Tasks: Acting under general direction, establish vendor pricing and encumbrances in accordance with Procurement Code. The Procurement Specialist is responsible to determine needs and initiate purchase requisition and inventory control of furniture, equipment, fixed assets, forms to procure supplies and equipment. Processes receipts, post payments, and prepare and make deposits. Assists in budget preparation and monthly reconciliation. Prepares procurement card requests and bids/quotes. May be required to participate in and evaluate Request for Proposals (RFPs), Invitations to Bid (ITBs), Request for Information (RFI), and contracts. Manages and maintains equipment leases, inventories of fixed assets, publications, and database subscribers. Prepares, verifies, orders and enters all invoices and/or purchase documents and review payments in accordance with the State Procurement Code. Coordinates and schedules furniture and equipment moves with divisions and vendors. Processes requests for custom print orders. Processes amendments to court rules and forms for procurement of court rules softbound volumes to be updated. Monitors departmental usage of copy machines and troubleshoot equipment when needed. Organizes registrations and travel plans. Processes and distributes mail. Ships office supplies to court/judicial entity. Coordinates and assists with records management, storage and destruction. May perform other duties as assigned to meet the operational needs of the Court. A more comprehensive copy of the job description is available at http://metro.nmcourts.gov or may be obtained in the Human Resource office of the Metropolitan Court.

The Bernalillo County Metropolitan Court is recruiting for a part-time, classified, Procurement Specialist position #00000883-24400 for the Purchasing Division in Albuquerque, New Mexico. GENERAL STATEMENT OF DUTIES: Acting under general direction, establish vendor pricing and encumbrances in accordance with Procurement Code. Finalist(s) may be subject to criminal background checks.

EXAMPLES OF JOB DUTIES

The Procurement Specialist is responsible to determine needs and initiate purchase requisition and inventory control of furniture, equipment, fixed assets, forms to procure supplies and equipment.

Processes receipts, post payments, and prepare and make deposits.

Assists in budget preparation and monthly reconciliation.

Prepares procurement card requests and bids/quotes.

Manages and maintains equipment leases, inventories of fixed assets, publications, and database subscribers.

Prepares, verifies, orders and enters all invoices and/or purchase documents and review payments in accordance with the State Procurement Code.

Coordinates and schedules furniture and equipment moves with divisions and vendors.

Processes requests for custom print orders.

Processes amendments to court rules and forms for procurement of court rules softbound volumes to be updated.

Monitors departmental usage of copy machines and troubleshoot equipment when needed.

Organizes registrations and travel plans.

Processes and distributes mail.

Ships office supplies to court/judicial entity.

Coordinates and assists with records management, storage and destruction.

Other duties as assigned.

COMPETENCIES/QUALIFICATIONS
The successful applicant should be able to demonstrate their knowledge of inventory control and fixed assets; purchase order procedure; bid process procedure including Memoranda of Understanding (MOUs), Request for Proposals (RFPs), Invitation to Bid (ITB), Request for Information (RFI), Request for Qualifications (RFQ), and contracts; basic accounting; telephone systems; records management and the State of New Mexico Procurement Code.

WORK ENVIRONMENT AND PHYSICAL DEMANDS
The following functions are representative, but not all-inclusive of the work environment and physical demands an employee may expect to encounter in performing tasks assigned to this job. Work is performed in an office or court setting. A valid driver's license and travel may be required. The assigned work schedule may include nights, weekends, holidays, and overtime. The employee must regularly interact positively with co-workers, clients, the public, judges, and justices.

* This job description is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions performed *

BENEFITS

Medical/Dental/Vision/Rx, Short, and Long Term Disability Insurance Programs, employee assistance program (EAP) [http://www.mybenefitsnm.com/]

State paid life insurance, supplemental and dependent life insurance

Optional flexible spending accounts for medical, day-care, and travel expenses

Paid time off, up to eight (8) weeks

Paid time off and retirement buyback

Eleven (11) paid holidays

Up to 12 weeks of paid parental leave

Deferred Compensation 457(b) plan

Lifetime Defined Benefits Retirement Plan [http://www.nmpera.org/]

Flexible work schedules and alternative work locations*

Free health care, Rx, and lab work at the facility (Stay Well Health Center) in Santa Fe, NM

Bilingual compensation*

Training and career development opportunities

Higher education opportunities, educational leave, and tuition reimbursement

May qualify for the Public Service Loan Forgiveness Program (PSLF)

May receive overtime holiday or shift differential pay*

May receive physical fitness leave*

*These benefits vary by job classification or need*

QUALIFICATIONS

• Education: High School diploma or General Educational Development (GED).

• Education Substitution: None
  

• Experience: Two (2) years of experience in procurement, inventory control, and basic accounting.

• Experience Substitution: None

TO APPLY: Submit a Judicial Branch Application for Employment or a Resume with a Resume Supplemental form, along with proof of education to:

Human Resource Division

401 Lomas NW

Albuquerque, New Mexico 87103

Telephone: (505) 841-9819

Fax No: (505) 222-4823

Email: metrjobs-grp@nmcourts.gov

PROOF OF EDUCATION IS REQUIRED

EQUAL OPPORTUNITY EMPLOYER