School of Medicine Established in 1930, Duke University School of Medicine is the youngest of the nation's top medical schools. Ranked sixth among medical schools in the nation, the School takes pride in being an inclusive community of outstanding learners, investigators, clinicians, and staff where interdisciplinary collaboration is embraced and great ideas accelerate translation of fundamental scientific discoveries to improve human health locally and around the globe. Composed of more than 2,500 faculty physicians and researchers, more than 1,300 students, and more than 6,000 staff, the Duke University School of Medicine along with the Duke University School of Nursing, Duke University Health System and the Private Diagnostic Clinic (PDC) comprise Duke Health. a world-class academic medical center. The Health System encompasses Duke University Hospital, Duke Regional Hospital, Duke Raleigh Hospital, Duke Primary Care, Duke Home and Hospice, Duke Health and Wellness, and multiple affiliations.

Duke’s Department of Obstetrics and Gynecology has an immediate entry level position for a Program Coordinator working with the GME Education team.

Occupational Summary

In conjunction with the Department of OB-GYN Chair, Vice Chair of Education, Program Directors, and Program Manager, the Program Coordinator shares in the implementation and compliance of all aspects of the management and administration of Graduate Medical Education Fellowship and Resident training programs in the Department and shares responsibility for other Department education programs as necessary.

The UME Coordinator is a member of the staff of the Department of Obstetrics and Gynecology. This role will report to the OBGYN Education Program Director, Clerkship Director, Assistant Clerkship Directors and other stakeholders within the SOM and Duke Health. The UME Coordinator will provide administrative coordination and support to the faculty and students involved in a variety of activities that occur during their second year of medical school.

Work Performed

Work Performed – 2nd year support (85%)

• Continual communication to students, lecturers, clinical sites (inpatient and outpatient),
• attendings, residents 30 days prior, during and 30 days post clerkship, clerkships per academic year
• Attend all student orientations
• Room reservation management via Duke 25 Live for lectures through the year
• Manage Duke Box for all clerkship documents, student reporting, lectures, required reading,grading, etc.
• Maintain BlueDocs and ensuring accuracy and consistency for each rotation
• Update and maintain software ensuring accuracy (Sakai)
• Utilize Med Hub to send evaluations to attendings and residents
• Update and maintain OBGYN Clerkship Handbook
• Ensuring correct approval and access to scrub machines, badge access
• Maintain Duke Hub by recording all evaluations, grades and prepare for the Clerkship Director to be able to write the narrative comments and final submission of grades.
• Monitor Shelf exam grades and summaries n the NBME site and record grades in Duke Hub and report to Office of Curricular Affairs
• Maintain reports for course directors on student placements, schedules, and grade
• requirements
• Maintain site location, grades, and MCR reports sent to Office of Curricular Affairs
• Managing and scheduling all non-traditional track students (PA, PCLT, WHNP)
• Managing new curriculum and keeping track throughout academic year
• Managing 3rd year mentors
• Assist course director of MS4, Road to residency, Bootcamp
• Managing End of the Year clerkship evaluation, producing letters to faculty, fellows, residents, APPS
• Tracking TA’s application and schedule
• Assist Sub-I directors with schedule, Sakai access, and record grades in Duke Hub
• Assist course directors with Visiting students’ applications
• Ensuring master spreadsheet is consistently updated and accurate
• Attend monthly CTC meetings, optional
• Attend monthly clerkship coordinator meetings
• Plan budget and track expenses for UME Program
• Overseeing interest group including all reimbursement
• Coordinate and attend annual site visits and presenting report to UME director, Clerkship Director and Vice Chair of Education
• Continual communication with the PA program admin and leadership, updating weekly and coordinating sites and materials for students rotating in OBGYN
• Assist with residency interview season
• Assist Education team event, including Graduation, Research Day, Buffalo Party, etc
• Other projects as assigned

Work Performed – Obstetrics & Gynecology Residency (10%)

• Support OBGYN Residency Coordinators and Directors in various Residency related projects
• Assist with weekly OBGYN Education events
• Attend team meetings
• Participate in staff development opportunities
• Assist colleagues in projects as needed

Work Performed – Fellowship in Quality and Safety in Women’s Health (5%)

• Program management
• Recruitment

Employees may be directed to perform job-related tasks other than those specifically presented in this description.

Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.

Minimum Qualifications

Education

Work requires analytical, communications and organizational skills generally acquired through completion of a bachelor's degree program.

Experience

Work requires one year of experience in program administration or OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE involving academic, instructional or counseling activities to acquire skills necessary to plan, coordinate and implement a variety of program activities and events.

Duke is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.

Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essentialjob functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.