Posted

12-May-2023

Service line

Advisory Segment

Role type

Full-time

Areas of Interest

Administrative, Property Management

Location(s)

Boston - Massachusetts - United States of America, Waltham - Massachusetts - United States of America

About the role:

• Under limited supervision, provides general administrative support for the Real Estate Management Team and assists with tenant and/or vendor customer service. See more below!
• Working 100% onsite in Waltham, MA USA.

What you’ll do:

Performs a wide range of administrative tasks for assigned staff including but not limited to phone support, draft, preparation of correspondence, expense reporting, calendar and scheduling, meeting coordination, filing and copying, etc.

Maintains tenant, vendor and property files, including insurance certificates, lease abstracts, etc. in accordance with all prescribed standards.

Works with Building Technician staff and vendors to compile a list of maintenance item requests. May open work orders. Coordinates and monitors status of work assigned to vendors.

Coordinates tenant events and appreciation, and helps with publication and distribution of tenant newsletters.

May initiate rent collections correspondence and phone contact with tenant where permitted by state regulations.

Assists with budget preparation by researching costs for supplies and services and obtaining bids. Align with bid process guidelines, and facilitates preparation of monthly and quarterly management reports.

Assists with preparation of Common Area Maintenance dues, invoices and any related correspondence.

Coordinate accounts payable and accounts receivable, and codes invoices for payment, inputs into our accounting system, and forwards all original invoices to accounting for payment.

What you’ll need:

To perform this job successfully, a candidate should be able to perform each duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the responsibilities. Applicants should be currently authorized to work in the United States without the need for visa sponsorship now or in the future.

High school diploma or general education degree (GED) and a minimum of three years of related experience or training.

Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding. Ability to write routine reports and correspondence. Ability to respond to common inquiries or complaints from clients, co-workers, and/or supervisor. Ability to effectively present information to an internal department and/or large groups of employees.

Requires basic knowledge of financial terms and principles and ability to calculate simple figures such as percentages.

Ability to understand and carry out general instructions in standard situations. Ability to solve problems and requires basic analytical skills.

Intermediate to advanced skills with Microsoft Office Suite.

Why CBRE?

• CBRE prides itself on its RISE values of Respect, integrity, Service and Excellence. CBRE is the global leader in commercial real estate services and investment. This role will provide the following benefits: 401(K), Dental insurance, Health insurance, Life insurance, and Vision insurance!

CBRE is an equal opportunity employer that values diversity. We have a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law. We also provide reasonable accommodations, as needed, throughout the job application process. If you have a disability that inhibits your ability to apply for a position through our online application process, you may contact us via email at recruitingaccommodations@cbre.com or via telephone at +1 866 225 3099 (U.S.) and +1 866 388 4346 (Canada).

NOTE: Some, but not all, of our positions may have an additional requirement to comply with COVID-19 health and safety protocols, including COVID-19 vaccination proof and/or rigorous testing. If you have questions about the requirement(s) for this position, please inform your Recruiter.