Job description
Wise May are looking for a Receptionist to join an Investment firm based in the heart of the City, this role would also include PA and office management duties.
Responsibilities:
Reception
- Handling meeting room schedule, inform building security about guest visiting and picking them from building reception when they arrive
- Arranging meeting rooms, organising refreshments, breakfast and lunch as and when required
- Handling telephone calls, in an efficient and helpful manner
- Dealing with incoming and outgoing mail (post and courier)
PA duties (including Partners)
- Provide general admin support (using Adobe Pro, Outlook/Word/Excel/Power Point…)
- Organising and booking travel (flight, train, accommodation, car rental, COVID test...), lunch, meeting arrangement, diary management
- Processing expenses claims (using Concur)
- Provide cover for other Personal Assistants duties on Monday and Friday
Office Management
- Dealing with contractors
- Ensure stationery and kitchen supplies are available
- General office duties to ensure the smooth-running
Office hours Monday to Friday, 09:00-17:30
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