Position: Charles Page High School Registrar

Site: Charles Page School

500 North Adams Road

Sand Springs, Oklahoma 74063

918-246-1470

Sandites.org

Work Schedule: 205 days/ 7.5 hours daily

Reports to: Building Principal

FLSA Status: Non-Exempt

Position Summary: The High School Registrar supports the operations of the school with a primary focus on student enrollment, preparation of transcripts, and maintenance of student files.

ESSENTIAL FUNCTIONS and RESPONSIBILITIES:

General Duties

? Follows policies and procedures that ensure the school operates within legal compliance and school guidelines

? Maintains confidential student information and ensures the security of records

? Inputs data

? Creates reports with graphs from data in the student system

? Creates spreadsheets and compiles data

? Communicates with and assists parents, teachers, support staff, and school leadership in line with the school’s core values

? Supports high school needs and all other aspects of the registrar's duties

? Assists with high school graduation High School Student Enrollment, and Withdrawal

? Answers parent and staff questions regarding enrollment

? Processes withdrawals in the student information system

? Maintains all aspects of Cume File Maintenance

? Creates, reviews, organizes, and maintains cume files and supporting documentation following school guidelines and processes

? Requests cume files from other schools

? Prepares and sends cume files to other schools

? Ensures cume files are in compliance with student record-keeping laws and are ready for audit

High School Transcripts

? Processes transcript requests

? Inputs transcripts into the student system following school guidelines and processes

? Receives and sends high school transcripts

? Calculates grade point averages if needed, class rank, and prepare honor rolls/special award lists Student Information System

? Enters or assists with enrollment information

? Inputs or assists with curriculum and courses data input

? Creates reports

? Learns and utilizes the school database system to find information and run reports Administrative

? Maintains physical and computerized records

? Occasionally performs general tasks such as making copies, answering phones, and delivering messages Curriculum and Compliance Duties

? Coordinates compilation of compliance reports and follows up with teachers to ensure all documentation is complete Audit Preparation

? Prepares and organizes files and documents for audit

Other Duties

? Respond to all school-related written correspondence, phone calls, voicemails, and emails within 24 business hours

? Perform other duties as assigned

QUALIFICATIONS GUIDE: Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Education & Experience:

? Any combination equivalent to graduation from high school and clerical or secretarial experience

? Two (2) years of related experience preferred

Other Qualifications:

? State and federal background clearance No prospective employee can report to work without this clearance being received

? The employee is expected to acquire and maintain a working computer with an internet connection and a printer and respond to a high volume of emails in a timely manner.

Knowledge:

? Computer and technology literacy:

? Operate office equipment, including a calculator, copier, fax machine, computer, and assigned software.

? Knowledge and experience using Google docs, Google spreadsheets, and other online collaboration tools to send and receive information

? Methods of collecting and organizing data and information

? Basic database skills

? Willingness to research and become knowledgeable of curriculum and educational resources

? Basic arithmetic calculations with speed and accuracy

? Knowledge of applicable laws, codes, regulations, policies, and procedures

Acquired Skills:

? Well-developed, clear communication and interpersonal skills that maintain a respectful, professional, and courteous manner ? Conflict resolution skills

? Record-keeping techniques

? Methods of collecting and organizing data and information

Abilities:

? Team player

? Flexibility and adaptability

? Able to communicate effectively and regularly with the department head regarding questions and concerns

? Organized

? Openness to differing views and objectives

? Ability to perform varied and responsible educational assistant duties

? Maintain confidentiality of sensitive and privileged information

? Determine appropriate action within clearly defined guidelines

? Work independently with little direction

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

? Hearing and speaking to exchange information

? Dexterity of hands and fingers to demonstrate activities

? Operates a computer and other office productivity machinery

? Seeing to read a variety of materials

? Bending at the waist, kneeling or crouching

? Sitting or standing for extended periods of time

? Lifting objects up to 35 pounds with or without assistance

? Close vision and ability to adjust focus

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

? Office environment

? Noise level is generally moderate

? Work conducted in a public or office setting

? Indoor in varying temperature

DISCLAIMER:

Requirements represent minimum levels of knowledge, skills, and/or abilities. To perform this job successfully, the incumbent will possess the abilities or aptitudes to perform each duty successfully. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential functions.