Job description

Under the general direction of the Chief Administrative Officer (CAO) and Chief Financial Officer (CFO), and in concert with other accounting staff, bear primary responsibility for all phases of the pre- and post-award administration for intra/extramurally funded research awards for Principal Investigators (PI) in the Department of Microbiology, Immunology and Molecular Genetics.

Primary responsibility for reconciling accounts, verification of appropriateness of all charges, resolution of expenditure problems, generation of timely, accurate financial reports to aid PI's in proper grant administration, pre-award process (budget development, compiling grant components for submission), set-up and close out award, maintenance of files, etc. Serve as primary departmental resource concerning policies, procedures, and financial administration of Contracts and Grants. Serve as departmental liaison to other key University administrative units to coordinate these actions (Extramural Fund Management, Sponsored Research, etc.) Utilize sophisticated computerized fund management systems for use in periodic and ad hoc reports and in support of various data needs of the department.

Percentage of Time:
100

Shift Start:
8:00 am

Shift End:
5:00 pm

Qualifications for Position

10
Records

Qualifications

Required/Preferred

Recent demonstrated ability to perform and coordinate necessary administrative and accounting management actions in accordance with policies and regulation of the University and major federal, state, and private extramural funding agencies.

Required

Detailed working knowledge of University of California accounting procedures and policies.

Preferred

Working knowledge of academic values, priorities and expectations, familiarity with University culture, demonstrated ability to understand and apply goals of the Department, PI, grasp sophisticated and/or complex ideas and issues, discern implications of various actions.

Required

Recent demonstrated skill in analyzing financial data to identify/define problems and formulate creative, logical, objective conclusions and solutions.

Required

Skill in analyzing information, practices, or procedures to define problem or objective, identify relevant concerns or factors, formulate logical and objective conclusions and recognize alternatives and their implications.

Required

Ability to perform detailed work with a high degree of accuracy, and to independently organize and prioritize work.

Required

Detailed working knowledge of Bruin Buy, Express Travel Reimbursement, TOF and other on-line systems; ability to perform necessary tasks in the UCPath environment; working knowledge of the use of QDB in data assembly, manipulation and analysis.

Preferred

Demonstrated proficiency in Mac / Windows environment, Office Professional software (Word, Excel, Access, PowerPoint), PhotoShop, MacDraw, e-mail systems, internet, to manage, access, analyze, format, manipulate, format data and graphic images.

Required

Skill in communicating (verbally, electronically, written form) to convey accurate and timely information to individuals at various organizational levels; ability to effectively represent the needs/views of the PI or Department to upper level campus administration, other University administrators, the public, etc., efficiently, with tact and diplomacy.

Required

Demonstrated ability to develop professional and effective working relationships with staff, faculty, and administration, and to work as a member of a team.

Required

Additional Posting Information

Bargaining Unit:
99-Policy Covered

Application Deadline:
04-06-2023

External Posting Date:

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