Job description

About us

The Little Sisters of the Poor are an international congregation of Roman Catholic women religious founded in 1839 by Saint Jeanne Jugan. Together with a diverse network of collaborators, we serve the elderly poor in over 30 countries around the world.

Continuing the work of Saint Jeanne Jugan, our MISSION is to offer the neediest elderly of every race and religion a home where they will be welcomed as Christ, cared for as family and accompanied with dignity until God calls them to himself.

Our VISION is to contribute to the Culture of Life by nurturing communities where each person is valued, the solidarity of the human family and the wisdom of age are celebrated, and the compassionate love of Christ is shared with all.

JOB STANDARDS:

The Scheduling Coordinator / HR Assistnat must have:

• A high school diploma with prior administrative support experience.
• Ability to adapt to a variety of changing duties and priorities.
• Capacity to understand and follow instructions, be detail-oriented and accurate.
• Excellent interpersonal skills with employees, supervisors, religious Sisters, and Residents communicating with tact, diplomacy, professionalism, and gentleness.
• Strong organizational qualities coupled with the ability to meet deadlines and work well under pressure.
• Solid computer skills are essential (Microsoft Word, Excel, the Internet and email), and previous experience with commonly encountered payroll systems, e.g. ADP, Paycor, Paylocity.
• Necessary discretion to maintain confidential information as this position will be exposed to sensitive personal and organizational information.
• Cooperation as a team member with in their department and with all other departments and/or disciplines.
• The ability to perform the essential job functions with or without reasonable accommodation.

JOB RESPONSIBILITIES AND DUTIES:

The Scheduling Coordinator / HR Assistant will:

· *Coordinate, publish, communicate and post schedules. Continuously inform the supervisor and all shareholders of potential staffing shortages on a timely basis

· * Inform supervisors and Human Resources of any schedule changes or potential staffing shortages on a timely basis, and follow up with last minute shift changes, fill shifts as needed

· *Be on call at specified times during the work week, as determined by the Home, to assure appropriate staffing levels while using good judgment as to avoid any unnecessary overtime.

· *Adhere to the Home’s guidelines when decerning the use of an in-house pool and/or outside employment agencies, as well as canceling unneeded outside employment staffing in a timely manner to avoid any additional cost to the Home.

· *Register absenteeism and tardiness properly. Accept and document messages regarding illness/absenteeism electronically and/or using appropriate physical forms.

· *Accurately record and report payroll worked time via the employee time clock and submit any recorded worked time hours at the end of each pay period for any work approved and performed off the Home’s premises to Human Resources and/or payroll.

· *Support Human Resources in the talent acquisition process, preboarding, onboarding, and correct registration of physical documentation in the archives.

· * Support HR transactional activities on occasional but periodic projects

· *Perform other duties assigned by supervisor, e.g. typing, filing, record keeping, front door receptionist relief, and others, with promptness, efficiency, and accuracy. Additional non-administrativeduties maybe assigned depending on qualifications.

WORK SETTING/ENVIRONMENT:

The Scheduling Coordinator / HR Assistant will perform work primarily indoors. They may also attend meetings/seminars outside of the facility or may participate in outdoor activities of the Home. The work environment is well lighted, clean, and suitable to tasks performed by the employee within temperature control standards that govern a skilled care facility. The potential at risk factor pertains to Category I exposure to blood, body tissue, fluids, with occasional exposure to hazardous materials and bodily injury/illness. Seldom exposures to toxins.

EQUIPMENT OPERATED:

The Scheduling Coordinator / HR Assistant will be expected to operate a variety of equipment, i.e. desk top computer, laptop computer, printer, scanner, copy machine, calculator, fax machine and telephone. This position will be issued a Home cell phone to receive or make calls regarding scheduling. This phone is not permitted for personal use.

PHYSICAL AND COGNITIVE REQUIREMENTS TO PERFORM THE ESSENTIAL JOB FUNCTIONS:

Scheduling Coordinator / HR Assistant is able to:

· Perform simple motor skills such as standing, walking, sitting, etc.

· The employee frequently is required to use hands or fingers, handle or feel objects, tools, or controls.

· Remember simple and multiple tasks and assignments given to self/others, ranging from short to long periods of time, concentrate on moderate to fine detail with constant interruption, and attend to a task/function for more than 30 minutes at a time.

• Visually see up close, at a distance, and adjust focus as needed for the position.

· Adequately hear and answer telephone calls, respond to emergency alarms, and communicate effectively with others in English, both in writing, and speaking.

· Cognitive ability to consistently understand theories behind several related concepts, comprehend, remember, and follow multiple tasks/directions over long periods of time.

• Occasionally lift and/or move up to 20 pounds.
• Concentrate on moderate to fine detailed items with sometimes constant interruption.
• Deal effectively and calmly with stress created by Residents' illnesses, disabilities and the aging process, organizational change, and working cooperatively as part of the health care team.

EMPLOYEE RESPONSIBILITY IN AN EMERGENCY:

The Scheduling Coordinator / HR Assistant is expected to respond to emergency situations involving the safety of Residents, other employees and the facility. This includes the ability to assist with a possible evacuation of Residents.

Job Type: Full-time

Pay: $41,375.00 - $43,831.00 per year

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• On call
• Weekend availability

Ability to commute/relocate:

• Pittsburgh, PA 15212: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Scheduling: 1 year (Required)

Work Location: In person

abouteureka.com is the go-to platform for job seekers looking for the best job postings from around the web. With a focus on quality, the platform guarantees that all job postings are from reliable sources and are up-to-date. It also offers a variety of tools to help users find the perfect job for them, such as searching by location and filtering by industry. Furthermore, abouteureka.com provides helpful resources like resume tips and career advice to give job seekers an edge in their search. With its commitment to quality and user-friendliness, abouteureka.com is the ideal place to find your next job.