Job description

The Quarry Lane School is a well-established, high quality, independent secular private school. The mission of The Quarry Lane School is to create an atmosphere that inspires a life-long love of learning and nurtures each child to reach his or her fullest potential--emotionally, socially, academically, and physically--in order to assume responsibility as a future citizen of the world.

The Quarry Lane School is seeking a full-time School Registrar to assist with inputting/managing/interpreting data and providing support to multiple departments and stakeholders within the school.

Job Description

· Audits a variety of programs and processes (e.g., certify students for graduation,) for the purpose of ensuring compliance with established policies, procedures and/or education codes.

· Compiles a variety of reports and recommendations (e.g., graduation rate report, yearend reports, honor roll list, principal’s list, failing grade reports, progress reports, report card) for the purpose of providing accurate information.

· Coordinates a variety of activities (e.g. calculates grade point average on graduating students, incoming seniors and incoming juniors, prepares and modifies master/student/teacher schedules, mail out information to parents regarding student information system passwords) for the purpose of delivering services in conformance to established guidelines.

· Informs Administrators, Counselors and teachers of possible student credit deficiencies or unusual placements (e.g. progress report and report cards to include grade verification rosters, failing list of student by grade level to counselors, calculates grade point averages on graduating students, incoming students) for the purpose of ensuring student success.

· Interprets and evaluates transcripts of incoming students for the purpose of transferring grades and semester credit hours into the student information system.

· Maintains a variety of files, documents and student records (e.g. grades, transcripts, academic achievement records, etc.) for the purpose of documenting and/or providing reliable information relative to student records.

· Manages student record system by transferring and withdrawing students, receiving, and sending records, maintaining files and generating reports.

· Performs enrollment and withdrawal activities on the automated student information system and prepares and maintains permanent student record and cumulative folders for all students (e.g., requests records on new students, data entry of all student records) for the purpose of ensuring compliance with financial, legal, state, or federal requirements.

· Processes requests from students, parents, colleges/universities and/or employment agencies (e.g., transcripts, job verification, student course requests, attendance/graduation verification, etc.) for the purpose of providing required information.

· Assists the College Counseling dept. with uploading finalized transcripts, SAT and ACT scores, AP Exam scores into SCOIR on a timely basis throughout the school year as needed.

· Responds to inquiries of staff, other educational institutions, prospective parents, parents and/or students (e.g., mail out transcripts, processing student withdrawals as needed,) for the purpose of providing information and/or direction.

· Reviews established guidelines in evaluating incoming student transcripts for the purpose of ensuring their conformance with grading, curriculum, and course credit systems.

· Verifies information and grades on report cards for the purpose of ensuring the accuracy of the information.

· Networks extensively with other area Registrars to discuss professional development topics and pick up best practices.

· Performs other duties as required.

Other Functions

· Assists other personnel (e.g., Admissions, College Counseling, School Nurse, etc.) for the purpose of supporting them in the completion of their work activities.

· Attends meeting/trainings as assigned (e.g., workshops, student information system training, in-services) for the purpose of conveying and/or gathering information required to perform functions.

· Presents information on administrative procedures, services, regulations, etc. for the purpose of training and orienting other personnel and/or disseminating information to appropriate parties.

· Serves as resource to employees and/or organizations for the purpose of interpreting and conveying appropriate procedures required for school operations.

· Supports assigned administrative personnel for the purpose of aiding with their administrative functions.

Job Requirements: Minimum Qualifications Skills, Knowledge, and Abilities

SKILLS are required to perform multiple, technical tasks with a need to occasionally upgrade skills to meet changing job conditions. Specific skills required to satisfactorily perform the functions of the job include operating standard office equipment, performing accounting procedures, performing standard bookkeeping preparing and maintaining accurate records, and managing data through operating systems.

KNOWLEDGE is required to perform basic math, including calculations using fractions, percents, and/or ratios; read a variety of manuals, write documents following prescribed formats, and/or present information to others; and understand multi-step written and oral instructions. Specific knowledge required to satisfactorily perform the functions of the job includes: computer operation/skills accounting/bookkeeping principles, and office methods and procedures

ABILITY is required to schedule activities; gather, collate, and/or classify data; and use basic, job-related equipment. Flexibility is required to work with others in a variety of circumstances; work with data utilizing defined but different processes; and operate equipment using defined methods. Ability is also required to work with a wide diversity of individuals; work with a variety of data; and utilize specific, job-related equipment. In working with others, some problem solving may be required to identify issues and select action plans. Problem solving with data requires independent interpretation of guidelines; and problem solving with equipment is limited. Specific abilities required to satisfactorily perform the functions of the job include maintaining confidentiality, meeting deadlines and schedules, and working/interpreting information/data.

Experience – related experience is required.

Education – High School Diploma or equivalent/above

Job Type: Full-time

Pay: $65,000.00 - $75,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Flexible spending account
• Health insurance
• Health savings account
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Experience:

• Database administration: 2 years (Required)
• customer service: 2 years (Preferred)

Work Location: In person

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