About Clark University:

Founded in 1887, Clark was one of the first all-graduate institutions in the United States. Today the University is a highly-ranked, student-centered institution educating approximately 2,350 undergraduate and 1,150 graduate students to be imaginative and contributing citizens of the world and to advance the frontiers of knowledge and understanding through rigorous scholarship and creative effort. This commitment to scholarship and inquiry reflects the University's commitment to "challenge convention and change our world" and to address issues of critical importance to society. It is also reflected by Clark's many national and international distinctions, including recognition for its diversity and inclusion efforts, innovation, community engagement and impact, as a top green campus, and for having a distinguished geography and international development program. Clark has also been included in the groundbreaking Colleges that Change Lives guide since it was first published in 1996.

Clark is located in Worcester, Massachusetts, a dynamic, diverse city "on the rise." The second largest city in New England, Worcester is home to 11 institutions of higher learning and is increasingly recognized for its growing healthcare and biotechnology communities, its thriving cultural scene, and as a vibrant food hub.

Job Description:

Reporting to the Vice President of Marketing and Communications, the Senior Administrative Coordinator will be a motivated and resourceful individual who will serve as a key member of the Marketing and Communications team. The Director will provide oversight for administrative management and planning within the department to ensure efficient operations and support for all team members to perform their jobs effectively, as they promote the Clark University brand and elevate the University's reputation. Primary responsibilities for this position are to coordinate department budgets; prepare purchase orders, procure goods and services, and submit invoices for payment through SmartBuy Plus; assist with hiring process, onboarding, and training of new staff; facilitate professional development programs for staff; create a stellar student internship program within the department; and - potentially depending upon the candidate's experience and interests - help to manage copyright and infringement issues in conjunction with the Office of General Counsel.

Major Responsibilities:

• Plan and coordinate administrative procedures and systems; efficiently use SmartBuy Plus for procuring goods and services and processing invoices; and devise ways to streamline processes. Oversee the department's office supplies, equipment, etc.
• Work independently to manage and maintain department budgets, processing and tracking all expenditures, reconciling financial statements and providing reports to the Vice President.
• Assist team members with the administrative processes of recruiting new staff, arranging office space, onboarding and orienting new staff, and providing training.
• With the Vice President, create and manage a professional development plan for the Marketing and Communications staff that provides coaching, guidance, and growth opportunities to ensure optimum talent and resource development and oversee the implementation, follow-through, and evaluation of the plan. Ensure that all job descriptions are updated and complete, that annual reviews of staff are completed in a timely fashion, and that department and Human Resources files are organized and kept up to date.
• Work collaboratively with department and broader staff members of the Career Connections Center to create an innovative student internship program that benefits students with invaluable work experience and serves as an excellent model for the University overall. Assist with creating and advertising internship positions, mentor and guide students, develop co-curricular programming, and use and assist others with Handshake platform.
• Serve as an important point of contact for external vendors and partners in coordinating contractual arrangements, ensuring invoices are received and paid in a timely fashion, tracking work against budgeted effort, and - potentially depending upon the candidate's experience and interest - coordinate the delivery of artwork and other aspects of creative production, including the production of Clark magazine.
• Perform other duties and special projects as assigned.

Requirements:

• Bachelor's degree or higher
• 3-5 years' administrative experience in similar or related work
• Excellent communications and project management skills and positive customer service ethic for working clearly and efficiently with Marketing and Communications team members, as well as across other departments of the University
• Attention to detail, strong organizational and problem-solving skills, and ability to multitask
• Excellent computer, data management, and computational/analytical skills for planning and coordinating budgets
• Outstanding skills with Microsoft Office and facility with Clark University's accounting systems
• Initiative and self-motivation, working independently and as a team member
• Ability to successfully handle interpersonal relationships and issues with professionalism, diplomacy, and tact; positive customer service skills
• Creativity, flexibility, resourcefulness, and humor for dealing with a hectic and constantly changing office environment
• Deep appreciation for the values of a liberal higher education
• Prior experience working with and contributing to a diverse and inclusive workplace with the ability to interact effectively with a broad range of constituents on campus
  

Clark University currently requires all employees and students to be vaccinated against COVID-19. Exemptions will be made for medical or disability reasons or religious beliefs, and could be made, at the sole discretion of the University, for other well-documented reasons.

Additional Information:

Clark University embraces equal opportunity as a core value: we believe that cultivating an environment that embraces and promotes diversity is fundamental to the success of our students, our employees and our community. This commitment applies to every aspect of education, services, and employment policies and practices at Clark. Our commitment to diversity informs our efforts in recruitment, hiring and retention. All positions at Clark share in the responsibility for building a community that values diversity and the uniqueness of others by exhibiting integrity and respect in interacting with all members of the Clark community to create an atmosphere of fairness and belonging. We strongly encourage members from historically underrepresented communities, inclusive of all women, to apply.

Clark University offers a generous benefit package for full and, if applicable, part-time employees that include; paid time off, generous retirement plan, group health and dental insurance, life insurance, and tuition, along with use of many campus amenities. For a complete list of benefits for eligible employees visit here.

Application Instructions:

To be considered for this position, you must submit your credentials online. Create a Clark University Careers Account by clicking on the APPLY NOW button below. You will be able to upload the following documents, which are required for consideration:

• Resume
• Cover letter

See the FAQ for using our online system. Please contact us if you need assistance applying through this website.

Already have a Clark University Careers Account? Login to your account to add documents or update your account.

Review of applications will begin immediately and continue until the position is filled. Salary will be commensurate with skills and experience.

Applicants must be currently authorized to work in the United States for any employer.

A successful background check is required upon acceptance.