The Regional Space Management Coordinator is responsible for maintaining complete and accurate space information in Jefferson’s space management system and will provide on-site support for FMS activities. The position will: curate space data, including size, use, and vacancy; develop test fits for revised use of space; and manage routine staff relocations. This position will work closely with counterparts within Facilities Management Services to manage use of space for the Region.

ESSENTIAL FUNCTIONS:

• Maintains space data such as use and occupancy of spaces in region. Maintenance of space data includes input of CAD floor plans in Jefferson’s space management system, updating based on renovations, and performing periodic space audits to ensure accuracy
• Develops proposed space solutions for emerging space requests and needs
• Prepares test fits to support planning for minor expansions / relocations
• Manages routine relocations not involving design, construction, or change of use of spaces. Includes development of move plan and budget, communications, coordination with applicable departments, and execution of the plan on behalf of internal customers
• Assists internal requestors with furniture selection, purchases, and installation
• Assists design professionals and Jefferson staff with obtaining FMS record drawings and base CAD or BIM drawings to support study and design efforts
• Fulfills regional space data requests including use, occupancy, and square footage
• Working in support of Facilties Operations, Planning Design and Construction, routinely surveys project areas to ensure renovation and construction activities adhere to Jefferson processes and requirements
• Interacts with co-workers, visitors, and other staff consistent with Jefferson values

High School Diploma or GED required.

Bachelor’s degree in Computer Science, Information Science, Architecture, Engineering or Interior Design preferred.

Technical training in AutoCAD and BIM required.

Space Management or CAFM systems preferred.

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CERTIFICATES, LICENSES, AND REGISTRATION:

Certifications in AutoCAD and Revit preferred.

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EXPERIENCE REQUIREMENTS:

1 year experience in facilities planning and/or space management system administration.

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ADDITIONAL INFORMATION:

Proficiency in AutoCAD required.

Knowledge of space management systems (IWMS / CAFM) required.

Proficiency in Revit (BIM) preferred.

Excellent customer service, interpersonal, and organizational skills required.

Covid Vaccination is a requirement for employment at Jefferson for employees working at Jefferson’s clinical entities or at the University. If you are not currently vaccinated you will be required to receive the vaccination prior to hire date if you are offered employment, unless you request and receive an approved medical or religious exemption from Jefferson.

Jefferson includes Thomas Jefferson University and Jefferson Health, a dynamic university and health system with broad reach across the Delaware Valley. Jefferson is the second largest employer in Philadelphia and the largest health system in Philadelphia based on total licensed beds.

Through the merger of Thomas Jefferson University and Philadelphia University in 2017, our University includes ten colleges and four schools. We are an NCAA Division II university and an R2 national doctoral university offering undergraduate and graduate-level programs that provide students with a forward-thinking education in architecture, business, design, engineering, fashion and textiles, health, medicine and social science.

Jefferson Health, the clinical arm of Thomas Jefferson University, has grown from a three-hospital academic health center in 2015, to an 18-hospital health system through mergers and combinations that include hospitals at Abington Health, Aria Health, Kennedy Health, Magee Rehabilitation and Einstein Healthcare Network. We have over 50 outpatient and urgent care centers; ten Magnet®-designated hospitals (recognized by the ANCC for nursing excellence); the NCI-designated Sidney Kimmel Cancer Center (one of only 70 in the country and one of only two in the region); and one of the largest faculty-based telehealth networks in the country. In 2021, Jefferson Health became the sole owner of HealthPartners Plan, a not-for-profit health maintenance organization in Southeastern Pennsylvania. We are the first health system regionally to create an aligned payer-provider partnership.

Jefferson’s mission, vision and values create an organization that attracts the best and the brightest students, faculty, staff, and healthcare professionals, as well as the most visionary leaders to drive exceptional results.

• OUR MISSION: We improve lives.
• OUR VISION: Reimagining health, education and discovery to create unparalleled value
• OUR VALUES: Put People First, Be Bold & Think Differently and Do the Right Thing

As an employer, Jefferson maintains a commitment to provide equal access to employment. Jefferson values diversity and encourages applications from women, members of minority groups, LGBTQ individuals, disabled individuals, and veterans.