Special Events Coordinator
Full Time
Spartanburg, SC 29303
$32,032 - $42,000 a year
Posted
Job description
Posting Number
STA00480PO23
Job Family
Event Management
Job Function
Events
USC Market Title
Events Assistant
Job Level
A2 - Administrative/Operational Support
Internal Title
Special Events Coordinator
Campus
Upstate
Work County
Spartanburg
College/Division
USC Upstate College/Division Level
Department
UPS Inst Events and Scheduling
State Pay Band
4
Approved Starting Salary
Advertised Salary Range
$32,032 - $42,000; Salary commensurate with education and experience.
Location of Vacancy
USC Upstate Spartanburg, SC
Part/Full Time
Full Time
Hours per Week
37.5
Work Schedule
Type of Staff Position
Full-time Equivalent (FTE)
Basis
12 months
Job Search Category
Administrative
About UofSC
About University of South Carolina
From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort. In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor’s degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service — helping to build healthier, more educated communities in South Carolina and beyond.
Diversity Statement
At the University of South Carolina, we strive to cultivate an inclusive environment that is open, welcoming, and supportive of individuals of all backgrounds. We recognize diversity in our workforce is essential to providing academic excellence and critical to our sustainability. The University is committed to eliminating barriers created by institutional discrimination through accountability and continuous process improvement. We celebrate the diverse voices, perspectives, and experiences of our employees.
Benefits for FTE, Research Grant or Time-Limited Positions Are Indicated Below
The University of South Carolina (UofSC), through the State of SC and Public Employee Benefit Authority (PEBA), offers employees a valuable benefits package, including health and life insurance, generous paid leave and retirement programs. To learn more about UofSC benefits, access the About Benefits section on the Applicant Portal at uscjobs.sc.edu. Research Grant or Time-limited positions may be eligible for all, some, or no benefits, based on the grant or project funding.
Benefit Eligibility Type
Full-Time Equivalent (FTE)
South Carolina Retirement
Yes
State Insurance Programs
Yes
Annual Leave
Yes
Sick Leave
Yes
Position Description
Advertised Job Summary
Special Events Coordinator
University of South Carolina Upstate
STA00480PO23
Spartanburg, SC
Reporting to the Director of University Events and Facility Scheduling, the Special Events Coordinator is responsible for the administrative duties relating to event registration, data management and business functions processing. This includes a wide range of activities that support administrative and business practices of the Office of University Events and Facility Scheduling.
University of South Carolina Upstate
STA00480PO23
Spartanburg, SC
Reporting to the Director of University Events and Facility Scheduling, the Special Events Coordinator is responsible for the administrative duties relating to event registration, data management and business functions processing. This includes a wide range of activities that support administrative and business practices of the Office of University Events and Facility Scheduling.
- Coordinates the contracting and billing processes as they relate to events for both internal and external organizers. Responsible for the creation, distribution, and management of key documents such as contracts, invoices, background checks, and liability insurance. Receives, tracks, sorts, and processes all invoice payments and outstanding account receivables. Performs all billing activities for external events, review of invoices for services for payment, reporting, and month end reconciliation of revenue. Primary liaison for all correspondence resolving.
- Coordinates office administration and procedures to ensure organizational effectiveness and efficiency. Executes and maintains office records for departmental budgetary expenditures, completes purchase requisitions and purchase orders, and submits employment documents for dual, temporary and student employment.
- Provides administrative support for the Director of University Events and Facility Scheduling. Assists in event registration processes, compiling and organizing event program materials, managing event supplies, coordinating and tracking event logistics.
- Assists with all aspects, as assigned by the Director, of major University programs and events, including but not limited to Commencement, Convocation, Chancellor Events, Founder’s Day, and annual faculty/staff, athletic, donor, and commissioner of higher education events.
- Other duties as assigned.
Minimum Qualifications
Bachelor’s degree and 3 years of experience, which may be substituted by equivalent combination of certification, training, education, and/or experience. Experience with scheduling and business applications such as 25Live and PeopleSoft. Experience and knowledge of billing and receivables are required. Good driving record, valid driver’s license and successful background check are required.
Preferred Qualifications
Knowledge/Skills/Abilities
Proficiency with computer applications, including Microsoft Office 365 (Outlook, Word, Excel, PowerPoint). Develops expertise in 25Live and position related software. Excellent organizational, accurate, multi-tasking logistical, problem-solving, and interpersonal skills. Ability to resolve administrative problems independently, efficiently, and effectively. Demonstrated planning and organizational skills. Must have strong problem-solving skills and be forward-thinking in anticipating the needs of various events. Utilize outstanding customer service skills and excellent written and oral communication skills required. Demonstrated understanding of and commitment to equity and access in the delivery of services. Understands and demonstrates conference and hospitality industry needs and expectations. Understands and commitment to a team-oriented work environment. Handles information including confidential appropriately. .
Position Attributes
Employees in Safety-Sensitive or Security-Sensitive positions will be subject to pre-employment and post-employment drug testing in accordance with University policy HR 1.95 Drug and Alcohol Testing.
Safety Sensitive or Security Sensitive
No
Hazardous weather category
Non-Essential
Posting Detail Information
Number of Vacancies
1
Desired Start Date
05/01/2023
If Research Grant/Time Limited, give end date
Job Open Date
04/17/2023
Job Close Date
Open Until Filled
Yes
Special Instructions to Applicant
The application must be completed including all current and previous work history and education. A resume may be attached, but not substituted for completing work history and education sections of the application.
The USC Upstate offers a valuable benefits package including but not limited to:
The USC Upstate offers a valuable benefits package including but not limited to:
- Health and Life Insurance
- Retirement Programs
- Paid Tuition Program
- Dependent Scholarships
- Employee Assistance Program (EAP)
- Annual Leave
- Sick Leave
- 13 Paid Holidays (including an extended December holiday)
- Paid Parental Leave
- Professional Development Opportunities
Quicklink for Posting
https://uscjobs.sc.edu/postings/143497
EEO Statement
The University of South Carolina does not discriminate in educational or employment opportunities on the basis of race, sex, gender, gender identity, transgender status, age, color, religion, national origin, disability, sexual orientation, genetics, protected veteran status, pregnancy, childbirth or related medical conditions.
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