Sr. Administrative Coordinator (Strategic Workforce Development)
Job description
Reporting to a Sr. Leader, this position assists in developing, implementing and supporting programs to further the JHHS mission. The main responsibilities include managing and coordinating a variety of department projects, activities, reports, schedules, contract agreements and data management. The position will be responsible for processing financial transactions, including vendor invoices, purchase requests and travel expense reimbursements for the department. This role will also develop office procedures to ensure efficient and timely operations and provide direction on work processes for junior office staff members.
Incumbent will manage all calendars, prioritize multiple issues, and holds responsibility for successful follow-through; will resolve issues by using admin guidelines, policies and procedures; plan and coordinate special events, especially required for Strategic Workforce Development Youth program, Levi Mentoring Program and the Executive Leadership Development program; handle all dynamic meeting requests, correspondence for executives; provide fiscal administrative support through preparing/processing travel and other expense authorizations/reimbursements.
Education:
Two years college or business school, or 4 years of equivalent experience (in addition to the minimum 3 years required experience). Bachelor’s degree preferred.
Work Experience
Minimum 6 years of experience in health care administration, office management or customer service experience.
Comprehensive understanding of departmental and hospital policies and procedures, budget verification and analysis, spreadsheets and database management.
Experience with completing and interpreting statistical, budget and financial reports.
Demonstrated ability to exercise good judgment in handling sensitive and confidential information and situations.
Demonstrated proficiency in Microsoft Office (Outlook, Excel, Word, PowerPoint)
Strong project management and analytical ability to gather data, analyze budget reports, generate monthly reports and interpret department policies and procedures.
Strong oral and written communication skills necessary to interact diplomatically with diverse groups of people, exchange information and produce written correspondence.
Ability to maintain composure in high stress situations; handling multiple demands and demonstrating flexibility in adapting to changing conditions.
SAP experience preferred.
***Effective January 1st 2022, you must be fully vaccinated with an FDA COVID-19 vaccination and provide proof of your vaccination status as part of your new employee pre-boarding. Exceptions to the COVID-19 vaccination requirement may be granted for medical reasons and religious beliefs. Requests for medical exceptions must be submitted at your occupational health screening. In the wake of the COVID-19 pandemic, the Johns Hopkins Health System remains committed to providing the highest quality care for our patients and our communities.
***Authorization to Work in the United States: Applicants who require sponsorship now or in the future will not be considered for this position.
Johns Hopkins Health System and its affiliates are drug-free workplace employers.
We are committed to providing a healthy and safe environment for our patients, visitors and staff members. The Johns Hopkins Hospital has a tobacco-free at work policy. Employees must refrain from using any tobacco products during their work shifts — including while at lunch or on breaks, and whether they are on or off campus.
Johns Hopkins Health System and its affiliates are an Equal Opportunity / Affirmative Action employers. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity and expression, age, national origin, mental or physical disability, genetic information, veteran status, or any other status protected by federal, state, or local law.
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