Sr Administrative Specialist
Full Time
Denton, TX 76203
$36,383 a year
Posted
Job description
Department
UNT-Counseling & Higher Education-132300
Job Location
Denton
Full Time/Part Time
Full-Time
Retirement Eligibility
TRS Eligible
Additional Retirement Information
For more information on retirement plan options, please visit
https://hr.untsystem.edu/benefits/retirement-plans/index.php.
Salary Information
$36,383.40
Department Summary
The Counseling Program offers masters’ and doctoral degrees in counseling and undergraduate minor in counseling associate studies. The Council for Accreditation of Counseling and Related Education Programs (CACREP) has conferred accreditation on the following tracks in the counseling program at UNT: clinical mental health counseling, school counseling, and the PhD in counseling.
Position Overview
Administrative support for the Child and Family Resource Center (CFRC). This involves coordinating the management of all clinic proceducres, working with student counseling interns’ schedule for evalution, clients sessions and handles all cash/deposit for the center. Liason for handling client records and handlintg issues that are sensitive and confidential. Hire and supervise student assist and oversee all client and student schedules.
Additional Posting Details
Minimum Qualifications
Bachelor’s Degree and three years of highly responsible and varied office administration or business management experience; or any equivalent combination of experience, education, and training
Knowledge, Skills and Abilities
- Exceptional customer service skills.
- Advanced Microsoft Office skills.
- Knowledge of accounting/budgeting procedures.
- Ability to work under pressure, to adjust to constant changes, to handle multiple tasks, and to coordinate the work of others.
- Ability to keep complex records, to assemble and organize data of complex
- Ability to conceptualize, plan and organize multiple programs and assignments effectively.
- Ability to work on complex and confidential tasks utilizing judgment, tact, and resourcefulness.
- Skill in developing and maintaining good working relationships.
- Knowledge of policies, practices, procedures and terminology of assigned
- Supervisory skills.
Preferred Qualifications
- Ability to maintain positive interactions with faculty, students, other UNT personnel, and clients.
- Initiative in responding to needs in the office as well as strong ability to communicate effectively orally and in writing.
- Previous university experience strongly preferred; or any combination of experience and training for educational records.
Required License / Registration / Certification
Work Schedule
Monday – Thursday 8:30 am – 7:30 pm,
Fridays off
Fridays off
Driving University Vehicle
No
Security Sensitive
This is a security sensitive position.
EEO Statement
The University of North Texas System and its component institutions are committed to equal opportunity and comply with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University of North Texas System and its component institutions do not discriminate on the basis of race, color, sex, sexual orientation, gender identity, gender expression, religion, national origin, age, disability, genetic information, or veteran status in its application and admission processes, educational programs and activities, and employment practices.
Classification Title
Sr Administrative Specialist
Physical Requirements
Ability to communicate
Job Duties
o
Provides support and coordinates procedures for the CFRC director, students, clients and faculty. Develop and maintain weekly computerized clinic schedule for coordinating clients with couseling practicum students, and room assignments for doctoral classroom.
o
Interview callers desiring clinic services from practicum students. Record information on intake and schedule client with appropriate practicum student. Insure appropriate security of all client files in accordance with American Counseling Association ethical guidelines, HIPPA confidentiality standards, departmental and university policy.
o
Collect fees for 80+ clients per week including; processing payments, making deposits and reconciling records of receipts for counseling services according to UNT Policy. Maintain accurate records of payments in client files and clinic budgeting records for revenue and expenditures of CFRC with COGNOS.
o
Coordinate testing schedules with students in Counseling Internship and Speech and Hearing Clinic personnel and inform appropriate testing team. Send appropriate forms to parents of children being tested. Obtain necessary release forms signed by appropriate parties for release of information to and from CFRC.
o
Provide administrative support for special projects or grants needed by students and clinic director. Generate grant reports for funding sources to aid in supporting clinic and director.
o
Open and close CFRC each day, unlocking doors and locking doors, securing equipment and all client files every evening. Ensure coverage of front desk and telephone continously during regular daytime hours. Provide new clients with orienting information such as availabilty of parking and CFRC policies and procedures. Acquire parking permits for community clients from university parking office.
o
Work with vendor on recording/video equipment. Coordinate repair of audio-visual equipment as needed. Keep records of equipment damages and repairs; inform clinc director and CHE main office of repair costs. Assist with keeping the depreciation budget and inventory records.
o
Interview, hire and maintain payroll for student workers assisting with clinic operations. Submit job postings, epars, aasign duties to student assistants, and approve bi-weekly timesheets in EIS. Assist GA’s in maintaining schedules, work assignments and monitoring requirments of the clinic. Evaluate student asst. performance in collaboration with clinic director.
o
Coordinate, process and follow purchase orders,work orders, Pcard transations, IDO’s, and ABA’s for necessary clinic supplies. Monitor and maintain stock of all CFRC Assessment forms needed in the clinic.
o
Maintain budgeting records for revenue and expenitures of clinic through the COGNOS system and review budget monthly with clinic director. Assist in maintaining budget for course/equipment fee.
Posting Detail Information
Posting Number
S5778P
Position End Date (if temporary)
Special Instructions to Applicants
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