Subcontract Processing Coordinator - Kiewit Business Services
Full Time
Omaha, NE 68137
Posted
Job description
Requisition ID: 167952
Job Level: Entry Level
Home District/Group: DHO Kiewit Business Services
Department: Shared Services
Market: Corporate Home Office
Employment Type: Full Time
POSITION OVERVIEW
As a member of the Subcontracts Compliance team you play a critical role in ensuring that our subcontractors meet Kiewit compliance requirements including contract execution, insurance, securities such as bonding, letters of credit and any other risk mitigation requirements. In addition the team processes payment requests from subcontractors and reviews them for completeness, accuracy, taxability, retention withheld and owner payment requirements, prior to paying the subcontractor. This is a dynamic and diverse team with lots of opportunity for cross training and growth within the space.
At Kiewit, the scale of our operations is huge. Our construction and engineering projects span across the United States, Canada and Mexico, improving and connecting communities with every initiative. We depend on our high-performing operations support professionals — they’re the glue that holds multiple areas of the business together and the catalysts that make things happen. We hire only the most driven people and we offer them diverse career opportunities, strong leadership and mentorship, rewarding, collaborative work, and responsibility they won’t find just anywhere. We’re always pushing new limits. You can too.
DISTRICT OVERVIEW
Kiewit Business Services’ (KBS) shared-service model empowers you to solve real business problems, innovate new solutions and drive organizational change all while finding your path. KBS does this through open and accessible leadership, offering opportunities across teams and business services, committee involvement, and a focus on customer service and continuous improvement. Here, you’ll gain exposure to all aspects of the business, giving you valuable experience and more avenues to develop your skills and grow your career.
LOCATION
This position is based out of our Kiewit Business Center at 12720 I Street. This is a shared service center in a professional office setting.
RESPONSIBILITIES
- Understand and monitor compliance with legal and corporate requirements in association with Kiewit’s subcontract agreements.
- Follow established processes and procedures to communicate exceptions; collaborate with internal and external customers to resolve issues in a timely manner.
- Research quality or compliance issues and recommend changes for improvements.
- Manage and address cases related to Subcontracts utilizing the Service Now system.
- Provide excellent customer service to internal and external customers; understand Kiewit’s core business and promote a sense of urgency toward business-critical issues.
- Identify and communicate opportunities for process improvement; collaborate with internal and external partners to increase efficiencies .
- Reliable and consistent attendance.
- Support and participate in collaboration activities to promote and implement continuous process improvement.
- Perform other job-related tasks as needed or assigned.
QUALIFICATIONS
- Working knowledge of computers and experience in the use of Microsoft Outlook, Excel and Word
- Experience in a professional work environment
- Strong verbal and written communication skills; ability to clearly convey messages and ideas, gain understanding; generate interest and hold attention; listens and is open to the ideas of others
- Highly motivated and self-directed; initiative and a sense of urgency to get things done
- Attention to detail with ability to recognize discrepancies; ability to spot and anticipate problems and seek solutions
- Ability to develop specific goals and plans to prioritize, organize and accomplish work; ability to use logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems
- Ability to understand and follow process and controls; ability to identify and understand the interrelationship among processes, risks and controls
- Excellent organization and time management skills; ability to develop specific goals and plans to prioritize, organize, and accomplish assigned work
- Excellent collaboration and customer service skills
- Ability to work with a high degree of accuracy with minimal supervision in a high volume environment
- Critical thinking and problem solving skills; ability to use logic and reasoning to analyze and identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems
- Open to change and new information; able to rapidly adapt to changing conditions or unexpected obstacles; demonstrates flexibility in thought and action
- Ability to travel as needed
- Ability to lift, sit, stoop, bend, reach, climb stairs, etc.
- Ability to read from a computer or laptop monitor for several hours including fonts of various sizes from a variety of sources
- Some accounting knowledge preferred
- SAP background preferred
- Accounts Payable experience preferred
Other Requirements:
We offer our fulltime staff employees a comprehensive benefits package that’s among the best in our industry, including top-tier medical, dental and vision plans covering eligible employees and dependents, voluntary wellness and employee assistance programs, life insurance, disability, retirement plans with matching, and generous paid time off.
We are an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.
- Regular, reliable attendance
- Work productively and meet deadlines timely
- Communicate and interact effectively and professionally with supervisors, employees, and others individually or in a team environment.
- Perform work safely and effectively. Understand and follow oral and written instructions, including warning signs, equipment use, and other policies.
- Work during normal operating hours to organize and complete work within given deadlines. Work overtime and weekends as required.
- May work at various different locations and conditions may vary.
We offer our fulltime staff employees a comprehensive benefits package that’s among the best in our industry, including top-tier medical, dental and vision plans covering eligible employees and dependents, voluntary wellness and employee assistance programs, life insurance, disability, retirement plans with matching, and generous paid time off.
We are an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.
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