Job description
Position Details
Position Information
Recruitment/Posting Title
Unit Administrator
Posting Number
22TM0563
Department
Engn-Materials Science & Engn
Overview
Rutgers, The State University of New Jersey, is a leading national research university and the state of New Jersey’s preeminent, comprehensive public institution of higher education. Established in 1766 and celebrated a milestone 250th anniversary in 2016, the university is the eighth oldest higher education institution in the United States. More than 70,800 students and 27,000 faculty and staff learn, work, and serve the public at Rutgers locations across New Jersey and around the world.
Rutgers University–New Brunswick took root over 250 years ago. We are the state’s most comprehensive intellectual resource—the flagship campus of Rutgers, The State University of New Jersey, as designated by the Association of American Universities. We are the region’s most high-profile public research institution and a leading national research center with a global impact.
Posting Summary
Rutgers, The State University of New Jersey, is seeking a Unit Administrator for the Department of Materials Science and Engineering. The Unit Administrator provides administrative support to unit management by assisting with the coordination and administration of programs, projects, and/or processes and with the preparation and control of records, statistics, reports and documents.
Among the key duties of this position are the following:
Among the key duties of this position are the following:
- Processes various financial documents and data.
- Analyzes data and prepares internal financial reports consistent with a basic understanding of the mission, vision, role, and goals of the unit.
- Prepares and coordinates business activities, which include payroll analysis, accounting, policy dissemination and application, and reporting. Work is usually reviewed upon completion.
- Performs professional work requiring knowledge of general accounting principles and practices, and the basic application of concepts, theories, and terminology of accounting.
- Works under direct supervision with specific instructions on routine or semi-routine work.
Position Status
Part Time
Hours Per Week
20
Daily Work Shift
Day
Work Arrangement
FLSA
Nonexempt
Position Salary
$22.00 -$25.00 an hour
Payroll Designation
PeopleSoft
Terms of Appointment
Temporary Staff Appointment - Hourly
Qualifications
Minimum Education and Experience
- Requires a Bachelor’s degree in a related field, or an equivalent combination of education and/or experience.
- Requires up to two years relevant experience in an administrative function, good communication and interpersonal skills, and computer literacy.
Certifications/Licenses
Preferred Qualifications
Required Knowledge, Skills, and Abilities
- Knowledge of Microsoft Office, robust expertise of Microsoft Excel and experience in budgeting.
- Abilities in various software supporting finance management (Oracle), payroll (Tableau reports), human resources (Peoplesoft) and Research Administration and Proposal Submission (RAPPS).
Equipment Utilized
- Microsoft Office, Peoplesoft, Oracle, Tableau Reports, Marketplace, Expense Management, Research Administration and Proposal Submission, Google Docs
Physical Demands and Work Environment
Special Conditions
Posting Details
Posting Open Date
09/22/2022
Posting Close Date
04/22/2023
Open Until Filled
No
Special Instructions to Applicants
Regional Campus
Rutgers University-New Brunswick
Home Location Campus
Off Campus
City
State
Location Details
ESRG, Technology Center II North Brunswick NJ
Pre-employment Screenings
All offers of employment are contingent upon successful completion of all pre-employment screenings.
Immunization Requirements
Under Policy 60.1.35 Immunization Policy for Rutgers Employees and Prospective Employees, Rutgers University requires all prospective employees to provide proof that they are fully vaccinated and have received a booster (where eligible) against COVID-19 prior to commencement of employment, unless the University has granted the individual a medical or religious exemption. Employees who are not eligible for a booster at the time of an offer of employment must provide proof they have received a booster upon eligibility and upload proof of same. Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate’s offer of employment or disciplinary action up to and including termination.
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