Job description

Job description

General Description
Provides financial, administrative and clerical support by ensuring payments are completed and expenses are controlled by receiving payments, processing, verifying and reconciling invoices according to established policies and procedures in an efficient, timely and accurate manner.

Primary Responsibilities

• Verify approvals and analyze general ledger coding on all invoices received
• Enter invoices into accounting system
• Match purchase orders to invoices and enter into accounting system
• Reconcile invoices to data entry on a regular basis
• Reconcile invoices to vendor statements received, contacting vendors as needed
• Assemble weekly Accounts Payable Aging reports when directed
• Schedule and prepare weekly checks
• Assist with verification of virtual check payments to ensure accuracy
• Resolve discrepancies on invoices, statements, payments, credits and other documentation
• Ensure credits are received on items returned, initiate disputes with vendors
• Work with Accounting staff to issue stop-payments on checks
• Follow up with Project Managers as needed for invoice approval and prompt invoice entry
• Tag invoices in the system that are missing sales taxes
• Provide exceptional records management relative to the AP function
• Follow proper records retention procedures, work with outside storage company
• Share responsibility for central AP email database with other associate

Education and Experience

• High School Diploma /GED, 2-year Associates Degree in the finance field preferred
• 1-3 years of accounts payable processing experience or related
• Knowledge of general accounting and/or bookkeeping
• General math skills
• Proficiency in Microsoft Office programs, especially Excel

Ideal Candidate

• Attention to detail, highly organized and able to work under deadlines
• Maintain confidentiality
• Excellent data entry skills, problem-solving and decision making
• Effective verbal, listening and written communication skills
• Ability to handle individual workload and work well in a team environment

Work Week: Full Time, In-Office, Monday through Friday

Work Environment: The office is a casual and entrepreneurial environment. Will work closely with Accounts Payable Supervisor and other Finance team members, and communicate often with Operations staff.

Location: New Windsor, NY

Other: PPS is a wholly-owned subsidiary of PrimeLine Utility Services, a wholly-owned subsidiary of Vinci Energies, a worldwide leader in the design, construction, and maintenance of energy-efficient, networked infrastructure. Vinci Energies is a wholly-owned subsidiary of Vinci, SA, the largest construction company in the world. Their backing provides the financial strength and expertise to enable PPS to provide our customers with the best solutions, technology, and equipment available.

This job description is not intended to be all-inclusive. Employee may perform other related duties as delegated to meet the ongoing needs of PPS.

Job Type: Full-time

Salary: From $17.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Disability insurance
• Employee assistance program
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Tuition reimbursement
• Vision insurance

Physical setting:

• Office

Schedule:

• Monday to Friday

Education:

• High school or equivalent (Required)

Experience:

• Accounting: 1 year (Required)
• Accounts payable: 1 year (Required)
• Microsoft Excel: 1 year (Required)
• Microsoft Office: 1 year (Required)

Language:

• English (Required)

License/Certification:

• Driver's License (Required)

Work Location: One location

Job Type: Full-time

Salary: From $18.00 per hour

Benefits:

• 401(k)
• Health insurance
• Paid time off

Schedule:

• Monday to Friday

Ability to commute/relocate:

• New Windsor, NY: Reliably commute or planning to relocate before starting work (Required)

Education:

• High school or equivalent (Required)

Experience:

• Accounts payable: 1 year (Required)

License/Certification:

• Driver's License (Required)

Work Location: In person

Job Type: Full-time

Pay: From $18.00 per hour

Benefits:

• 401(k)
• Health insurance
• Paid time off

Schedule:

• Monday to Friday

Education:

• High school or equivalent (Preferred)

Experience:

• Accounts payable: 1 year (Required)

License/Certification:

• Driver's License (Preferred)

Shift availability:

• Day Shift (Preferred)

Work Location: In person

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