Description

Apply early! This recruitment will remain open continuous. Application review begins May 16, 2023 and will be ongoing thereafter. The hiring authority reserves the right to make a hiring decision and/or to close the recruitment at any time.

Our ideal candidate.
The successful candidate will be able to create meaningful partnerships inside the agency and with our external partners and customers. They will have a demonstrated record of working collaboratively to accomplish shared objectives. They will appreciate the value that different perspectives and cultures bring to an organization and will create a climate where people are motivated to do their best.

Make a difference.
Reporting to the Healthcare Enforcement and Licensing Management System (HELMS) Project Director in the Health Systems Quality Assurance (HSQA) Division, t he Deputy Project Director for Business leads the business project team and is responsible for managing the engagement and process improvement related to the legislatively authorized HELMS Project.

HELMS will deliver a solution that supports internal and external customer participation in the department’s healthcare licensure and regulatory activities. The licensure and regulatory activities within the scope of HELMS support the department’s goals for patient safety and access to care. The activities to be supported are listed below.

• Healthcare professional and facility credentialing and renewal (educational and training program approval)
• Healthcare professional and facility credential regulation (investigation, inspection, enforcement, adjudication)
• Healthcare facility and community health system programs (adverse events reporting, certificate of need, charity care policies, construction review services, emergency cardiac and stroke categorization, health professions shortage area designation, trauma care fund, trauma service designation)

We are seeking a highly skilled project manager with experience implementing a technology solution for a business area. The Deputy Project Director for Business will serve as a member of a project management team to organize and plan a multi-faceted, complex, and highly visible project for the Department of Health, meeting strict delivery dates. This position will lead activities to achieve the project goals and objectives, manage using quality and Lean principles, and produce deliverables that meet the cost, time, risk, scope, quality expectations and ultimately meet the satisfaction of the customer. This role is responsible for all business aspects of the project over the entire project span (initiate, plan, execute, control, close). Reporting to the HELMS Project Director, this position works closely with the Office of Innovation and Technology deputy project director and technical project manager, vendor partners, and internal project staff. The work performed for this project must clearly reflect business requirements, support the future direction of the business as well as technology plans, and support streamlined processes and performance metrics.

This WMS acting appointment is anticipated to last up to 18 months from date of hire but may be extended up to 24 months.

This position is included in the Washington Management Service.

The duty station for this hybrid position is in Tumwater, WA. Telework (mobile work) is currently expected. The incumbent will work with their supervisor to establish a work schedule to include telework and reporting to the Tumwater duty station for work activities as needed.

Work that matters.
Public health promotes and protects the health of the people of the state of Washington and the communities where they live, learn, work and play.

The agency realizes that our efforts to achieve more equitable health outcomes for the communities we serve begins with our ability to operationalize and institutionalize equity throughout our internal policies, systems, and practices.

View Celebrating Public Health

Join a great team and lead us into the future.
The Health Systems Quality Assurance (HSQA) Division is responsible for the oversight of Washington State’s health care delivery system which includes licensing and regulating over 470,000 health care professionals and 12,000 facilities. HSQA also works closely with communities and local health partners to build strong health systems and prevention programs across the state to help ensure communities have access to good health care and emergency medical services.

About us.
The Department of Health (DOH) works with others to protect and improve the health of all people in Washington state. We are committed to our cornerstone values of Equity, Innovation, and Engagement (EIE) to reenergize our commitment to health for all — creating policies and conditions so everyone can live their healthiest lives. We cannot embark on this journey alone. We must collaborate with communities, community-based organizations, local public health entities, governmental partners, health care providers and systems, the private sector, Tribal Nations, and many, many more. Infusing our agency’s values into how we transform our services, go about our activities, and strengthen our core work, is critical to the bright and robust future ahead.

Why DOH? We offer:

• One of the most competitive benefits package in the nation that is designed to meet the needs of you and your family. Beyond the traditional benefits such as Health, Life Insurance, Retirement, and related benefits, we offer Flex Spending Accounts, Dependent Care Assistance, Deferred Compensation and so much more.
• As provided in WAC 357-58-175, an employer may authorize a lump-sum accrual of vacation leave or accelerate the vacation leave accrual rate to support the recruitment and/or retention of a candidate or employee for a Washington Management Service position. Vacation leave accrual rates may only be accelerated using the rates established WAC 357-31-165.
• A commitment to work/life balance by offering flexible schedules and telework options for many positions.
• A commitment to equity, diversity, and inclusion that fosters an inclusive environment.
• A wellness program that offers education, access to healthy food, and fitness classes.
• An Infant at Work Program based on the long-term health values of breastfeeding newborns and infant-parent bonding.
• Employee resource groups that provide forums for employees to gather and share ideas about matters that affect their personal and professional lives and support career development.
• DOH is a qualifying employer for the Public Service Forgiveness Program (PSLF). See https://studentaid.gov/manage-loans/forgiveness-cancellation/public-service for more details.

The DESIRED Candidate Profile
NOTE: All relevant experience including paid and unpaid will be considered.

Highly desired qualifications:

• Five (5) years of experience in project management using a standardized methodology that crosses program or organizational boundaries, including experience effectively leading and motivating diverse groups of people towards accomplishing an ultimate goal.
• PMP Certification
• Agile Project Management and Product Management.
• Experience with large scale IT project management.
• Excellent communication skills (facilitation, presentation, verbal, written).

Preferred qualifications:

• A bachelor’s degree or higher.
• Two (2) years of supervisory and/or management experience.
• Demonstrated experience in the following:
  • Managing interpersonal relations internally and externally to the agency.
  • Facilitating teams through complex and challenging topics.
  • Agile software application development process.
  • Communicating technology or project management topics in business terms.
  • Managing vendor engagements to effectively manage deliverables.
  • Prior professional experience in instructional design and developing and delivering professional development activities, experience setting up classes in a Learning Management System.
  • Experience with requirements gathering and developing system requirements specifications.
  • Producing technical documentation (e.g., planning documents) using a tool such as MS Word.
  • Manage projects using scheduling methods and tools and a budget tracking tool (e.g., MS Excel).
  • Strong understanding and experience working with performance measurements, including data collection, manipulation, and interpretation.
  • Using data to manage and make data-driven decisions.
  • Applying Change Management (Prosci, ADKAR or equivalent) in large scale Business and/or IT Projects.

Note: Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position.

Learn more about Leading People @ DOH

Application Process.
Intrigued? We’d love to hear from you. Click "Apply" to submit your detailed application profile along with the following:

• A cover letter that addresses your qualifications and experience as they relate to the position and leadership competencies.
• A current Resume.
• Five (5) or more professional references are to be included in your profile under the references section which includes at least one supervisor, peer, and (if you have supervised staff) someone you have supervised or led. Please do not attach any letters of recommendation.

Important Note: Do not attach any documents that include photos, letters of recommendation, private information (social security number, year of birth, transcripts, etc.), or other documents that were not requested in the Application Process.

Applicants wishing to claim Veterans Preference should attach a copy of their DD-214 (Member 4 copy), NGB 22, or signed verification of service letter from the United States Department of Veterans Affairs to their application. Please remove or cover any personally identifiable data such as social security numbers and year of birth.

If you have questions, need alternative formats, or other assistance please contact Cher.Williams@doh.wa.gov or (360) 236-4545, TDD Relay at 1-800-833-6384 or 7-1-1.

Technical support is provided by NEOGOV, 855-524-5627 (can't log in, password or email issues, error messages).

The Washington State Department of Health (DOH) is an equal opportunity employer. DOH strives to create a working environment that is inclusive and respectful. We prohibit discrimination based on race, sex, color, national origin, religion, sexual orientation, gender identity, age, veteran status, political affiliation, genetics, or disability.

Supplemental Information

Supplemental Information

Only applicants who follow the directions and complete the Application Process in-full will have their responses reviewed for consideration.