Job description
Admin Assistant
Location - Farringdon, London
£22-25ph
3-month contract - potential to become permanent
37.5 hours
Hybrid - min 2 days a week from the office
Job Purpose
To provide efficient and professional general administrative support to the Company Secretarial Function
Job Accountabilities
- To provide high quality administrative support to the Company Secretarial team in supporting the Board and Committees, including meeting administration; ensuring Board and Committee members receive accurate and timely information through the distribution of papers
- To support the team in with keeping the database up to date, undertaking statutory filings assisting with the execution of documents, updating the Group structure chart on a quarterly basis, and responding to internal and external requests for information/data/documents
- To process all departmental invoices and provide diary and travel management
- To liaise with and provide information to the external auditor as required
- To prepare powers of attorney and organise notarisations and apostilling of documents as required
- To ensure the team's administrative processes and online team drive folder systems are well organised and efficient - this will involve improving existing processes and creating and implementing new processes as required
- To provide general administrative support for the Non-Executive Directors as necessary
- To carry out any other duties which are within the employee's skills and abilities whenever reasonably instructed
Skills/Experience
- Administrative experience with a good knowledge of office procedures and practices in a similar professional environment
- Knowledge of Microsoft Word, Excel and PowerPoint
- Experience of supporting executives and board members at senior level
If you believe you have the correct skills for this role, please apply today!
Please be aware this advert will remain open until the vacancy has been filled. Interviews will take place throughout this period, therefore we encourage you to apply early to avoid disappointment.
Tate is acting as an Employment Business in relation to this vacancy.
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