Requisition ID

req25157

Working Title

Admin Assistant to Exec Dir

Position Grade

10

Position Summary

The Department of Emergency Medicine has an exciting opportunity for an experienced Admin Assistant to Exec Dir. As a member of our administrative team, the Admin Assistant will directly support the Department Chair and leadership.

The ideal candidate for the position will have experience working at the executive level in an academic or medical administrative office. The successful candidate will be able to act independently, with multiple ongoing priorities, and demonstrate exceptional skill at anticipating needs based on existing knowledge. The individual must be detail-oriented, an experienced multitasker with a wide variety of technical skills, exceptionally well organized, and outgoing. Excellent oral and written communication skills must be demonstrated through application materials and interviews. The ability to maintain confidentiality is paramount.
Responsibilities of this position include but are not limited to serving as the primary point of contact for the Chair, scheduling and meeting coordination; coordinating travel; composing correspondence; managing administrative data; consolidating electronic tracking of information; developing and implementation of administrative processes, procedures, and systems; processing payments and reimbursements; and supporting EM leadership in leading the Department of Emergency Medicine.

Our team works in a collegial environment, to support faculty, residents, fellows, and staff who provide emergency medicine services at UNMH and SRMC. We are committed to providing education for Medical Students, Residents, and Fellows, as well as EMS Training.

Our team works in a collegial environment, to support faculty, residents, fellows and staff who provide emergency medicine services at UNMH and SRMC. We are committed to providing education for Medical Students, Residents and Fellows, as well as EMS Training.

See the Position Description for additional information.

Conditions of Employment

Minimum Qualifications

High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Preferred Qualifications

Additional Requirements

Campus

Health Sciences Center (HSC) - Albuquerque, NM

Department

Emergency Medicine (558B)

Employment Type

Staff

Staff Type

Regular - Full-Time

Term End Date

Status

Non-Exempt

Pay

Hourly: $17.39 - $23.63

Benefits Eligible

This is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the Benefits home page for a more information.

ERB Statement

As a condition of employment, eligible employees working greater than .25 FTE as determined by the New Mexico Education Retirement Act must make mandatory retirement contributions. For more information, review the Benefits Eligibility at a Glance grid.

Background Check Required

Yes

For Best Consideration Date

4/27/2023

Application Instructions

Only applications submitted through the official UNMJobs site will be accepted. If you are viewing this job advertisement on a 3rd party site, please visit UNMJobs to submit an application.

Please include a cover letter, resume, and three professional references. Incomplete applications will not be considered.

Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.

The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment. For more information about background checks, visit https://policy.unm.edu/university-policies/3000/3280.html. Refer to https://policy.unm.edu/university-policies/3000/3200.html for a definition of Regular Staff.