• Provides administrative support by serving as the executive liaison to internal and external customers by answering telephones, screening and referring callers, scheduling appointments and maintaining calendars, locating and providing information to citizens, resolving complaints, and maintaining department filing and records.
• Composes, prepares, distributes, and reviews a variety of memorandums, correspondence, reports, agenda items, and interlocal agreements, including preparing internal management reports and meeting minutes.
• Makes travel arrangements for police executives.
• Sorts and distributes mail.
• Provides executive assistance to the Chief of Police, Assistant Chief of Police, and employees by researching, compiling, organizing, and analyzes information.
• Responsible for processing and monitoring budgets, accounts payable, and fiscal reconciliation, including preparing and coding all bills, processing purchase orders, and maintaining capital improvement project fiscal records research.
• Manages, orders, and maintains inventory of office supplies and equipment.
• Assists other City departments with projects and events on an as-needed basis
• Prepares and processes payroll for the police department
• Manages projects, special programs and benefits, including researching and making policy recommendations.
• Supervises custodial or other employees as assigned, and acts as a backup as needed.
• Coordinates with HR on processing new employee and personnel actions.
• Plans and executes all social departmental functions.
• All other duties as assigned.

• This position normally performs the duty assignment after receiving detailed instructions as to methods, procedures, and desired end results with little room for deviation.
• Advanced knowledge of departmental practices and systems.
• Ability to effectively supervise employees.
• Ability to regularly interact with others and exchange and receive of information, providing effective and tactful customer service, and work independently with a high level of discretion.
• A comprehensive, practical knowledge of a technical field with use of analytical judgment and decision-making abilities appropriate to the work environment of the organization.
• Ability to correctly interpret, explain, and apply laws, rules, operations, practices, procedures, regulations, and policies.
• Ability to allocate and utilize limited resources in a cost-effective manner.
• Advanced ability to read papers, periodicals, journals, manuals, dictionaries, thesauruses, and encyclopedias, to deal with system of real numbers; practical application of fractions, percentages, ratios/proportions, and measurement and to write reports, prepare business letters, expositions, and summaries with proper format, punctuation, spelling, and grammar, using all parts of speech.
• Advanced ability to interact with the public and coworkers in a professional and congenial manner.
• Advanced ability to learn and perform basic operational, technical, and office processes.
• Advanced ability to be organized and have efficient management of time and deadlines.
• Ability to maintain a high level of confidentiality.
• Knowledge, skill, and ability to utilize telephone, fax machines, computers and applicable software daily for including, but not limited to, Microsoft Office Suite, NeoGov, Laserfiche, Web RMS, Incode, TCIC/NCIC, and CAD.
• Advanced skill level in data entry and preparing accurate reports.
• Advanced ability to communicate in a clear, effective, and concise manner, both orally and in writing.
• Ability to follow instructions, safety practices, and perform work accurately and thoroughly which requires performing multiple tasks simultaneously under time pressures and deadlines.
• Ability to establish and maintain effective working relationships with all people.
• Ability to be punctual and attend work regularly.

Must be able to pass a criminal background check, CJIS and fingerprint check, and comply with state and federal requirements for criminal justice security standards.

Mobility within an office environment is required.

Must possess and maintain a valid driver’s license with acceptable driving record as established by the City of Midlothian driving standards.

Works primarily in a climate controlled office environment. Physical demands consist of sedentary work and little physical effort working with occasional lifting (up to 30 lbs.). Work performed may occasionally cause fatigue of eyes and fingers because of fairly continuous use of motor senses in using automated office systems. Requires sitting for long periods of time, manual dexterity and visual activity in the use of computers.