Job description
SUMMARY:
This person will be responsible for supporting critical needs under the Director of Administration for multiple executives across the organization. By nature, this person must be a planner, very organized and able to handle multiple critical tasks at a time, advanced technical abilities, while maintaining confidentiality and having a high level of discretion. This position goes above and beyond the scope of assistance. You will be offered a dynamic, fast-paced, educational and challenging work environment with lots of opportunities for development. Personality fits are important to the role. Integrity, professionalism, and positivity are crucial attributes. This position is about 85% virtual. You may be asked to travel from time to time.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
- Manage complicated executive travel schedules / internal and external meetings
- Strategize with manager to keep constant high level of administration
- Organize, plan and schedule meetings, both virtual / in person
- Assist in the preparation of regularly scheduled reports
- Assist in maintaining a filing system
- Maintain contact lists
- Book and organize travel arrangements for multiple executives across the organization
- Organize and submit expense reports
- Support and administer a multitude of programs (travel, supplies, shipping, etc.)
- AMEX GBT / Concur travel site admin support - Travel
b. Manage inbox and provide employee support
c. Support online team with troubleshooting needs
- Complete research and provide reports on different topics
- Organize job related webinars
- Attend meetings as required / needed for administrative support on events and projects
- Provide event admin support
b. Create rosters / spreadsheets / event reports as needed
- Attend mandatory internal training classes
- Other duties as assigned
KEY COMPETENCIES:
- Professional discretion
- Proven experience as an administrative assistant, virtual assistant or office administrative assistant
- Knowledge of Microsoft Office (MS Excel and MS PowerPoint, in particular),
- Knowledge of Zoom and other online popular video chat apps
- Excellent time management skills and the ability to prioritize work
- Attention to detail and problem-solving skills
- Excellent written and verbal communication skills
- Strong organizational skills with the ability to multitask
- High School diploma; additional qualification as an Administrative assistant or Secretary will be a plus
WHY JOIN US?
- 15th Largest Broker in US
- Voted "Best Place to Work" in the Insurance Industry
- Awesome Benefits: 401K matching, Generous Time Off Policy, Flexible Work Options, Medical, Dental, Vision, Pet Insurance, Cancer Insurance, Wellness Programs, Employee Award Programs (Trips!).
EPIC embraces diversity in all its various forms—whether it be diversity of thought, background, race, religion, gender, skills or experience. We are committed to fostering a work community where every colleague feels welcomed, valued, respected and heard. It is our belief that diversity drives innovation and that creating an environment where every employee feels included and empowered, helps us to deliver the best outcome to our clients. An Equal Opportunity/Affirmative Action Employer.
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