Job description

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ADMINISTRATIVE ASSISTANT POSITION:

Please send resume and cover letter, including salary requirements, to wobrien@healthsperien.com, and indicate “Administrative Assistant” in the subject line.

Applicants not indicating specific salary requirements will not be considered.

The position is Washington, D.C. based.

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POSITION DESCRIPTION:

The Administrative Assistant provides support for a boutique health policy consulting firm, with an emphasis on providing policy, business strategy, and engagement solutions to clients including some of the country’s top health plans, provider organizations, industry coalitions, and innovators. The Administrative Assistant also supports daily one of the firms’ partner clients, the National Partnership for Healthcare and Hospice Innovation (NPHI), the national organization representing not-for-profit hospice programs across the nation supports. The Administrative Assistant directly supports the Healthsperien and NPHI team, as well as assists with the management of day-to-day firm operations. The ability to multitask, stay organized and thrive in a fast-paced work environment are core requirements of the position. This position reports to the Director of Operations and the NPHI President. The position is Washington, D.C. based.

RESPONSIBILITIES:

• Front-desk coverage by managing a multiline phone system, greeting guests as they enter the office, managing incoming/outgoing mail and shipments, and maintaining an organized, clean office environment.
• Support the Healthsperien Managing Partners as requested.
• Schedule internal and external meetings and manage calendars for the NPHI President and team, Healthsperien’s Vice Presidents, Directors, and Policy Analysts as necessary.
• Compile and submit expense reimbursements.
• Deposit checks to bank and update trackers.
• Assist with invoicing as assigned.
• Make travel arrangements, including booking flights and making hotel reservations.
• Process and triage staff IT requests (internet, computer, phone, printer, etc.)
• Additional administrative tasks, including ordering and restocking office supplies, manage conference room reservations, handling food deliveries for group meetings, and other firm duties as assigned.
• Manage tasks related to the NPHI Innovation Lab, Education, Annual Summit and other related meetings including support for special projects, as assigned.
• Other duties as assigned.

REQUIRED QUALIFICATIONS:

• Bachelor’s degree. Additional 1-2 years of related experience preferred.
• Knowledge of Bill.com.
• Proficiency in Microsoft Outlook, Word, Excel, and PowerPoint.
• Experience with invoicing and QuickBooks.
• Strong organization and planning skills.
• Self-managed to use initiative and time management to prioritize work and deliver results.
• Ability to properly handle confidential and sensitive matters in person, over the phone and in writing.
• Strong interpersonal and relationship-building skills.
• Excellent organizational skills with the ability to multi-task and prioritize tight deadlines.
• Professional demeanor and presence including the ability to handle confidential information.
• Must have a desire to work in a fast-paced, dynamic environment and to meet the needs of multiple demands as they arise.

ABOUT HEALTHSPERIEN:

Healthsperien, LLC is a Washington, D.C.-based policy and health care consulting firm focused on strategic, regulatory, legislative and implementation issues. We operate at the intersection of public policy, business, analytics, and strategic relationships and coalition engagement. We bring a “system” perspective to our work and specialize in payment and delivery models, regulatory issues facing Medicare, Medicaid and commercial payers, and emerging trends in value-based payment.

The firm is led by Founder Tom Koutsoumpas, who has decades of experience as a leader in the health care field and is a national expert on health system transformation with a special emphasis on advanced illness and hospice. Managing Partners Andrew MacPherson and Ray Quintero, Senior Partner & President HealthsperienX Jeanne De Sa, and Partner Edward Garcia round out the leadership team with substantive health care industry, government, association and policy experience and expertise on a wide variety of issues. Our broader team includes 25 additional talented individuals with varied and complementary backgrounds in law, public policy, business, economics, public health, operations, and strategic communication. Together, we believe in the importance of innovation in shaping a future health care system that addresses the goals of improved access, lower costs, and high-quality care.

Healthsperien works with an array of Fortune 500, community-based, and national, not-for-profit organizations. Our clients include health plans and care providers, stakeholder coalitions, organizations focused on payment and delivery reform, and others interested in more effective use of technology and data and analytics.

ABOUT NATIONAL PARTNERSHIP FOR HEALTHCARE AND HOSPICE INNOVATION:

NPHI is a collaborative of 95+ not-for-profit, community-integrated hospice and palliative care providers dedicated to ensuring patients and their families have access to care that reflects their individual goals, values, and preferences. Representing providers from 35 states and the District of Columbia, NPHI and its members help design more innovative and effective models of care, advocate for comprehensive and community-integrated care customized to meet each person's unique needs, and build collaboration between national thought leaders, decision-makers, and other healthcare stakeholders to improve hospice care. Healthsperien holds the management contract for NPHI, and the organization operates under the Healthsperien umbrella of partnership clients.

Job Type: Full-time

Pay: From $25.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Application Question(s):

• This job is Washington DC based. We have a hybrid work schedule. Are you able to work in person in Washington DC 2-3 days a week?

Education:

• Bachelor's (Required)

Experience:

• Scheduling: 1 year (Required)
• Administrative: 1 year (Required)

Work Location: Hybrid remote in Washington, DC 20006

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