Job Description

IFF is seeking an Administrative Assistant to join our team in Wilmington, DE primarily supporting the Health and Biosciences (H&B) business and its supporting functional employees. It’s an exciting time to be part of the IFF family. We are a global leader in taste, scent and nutrition, offering our customers a broader range of natural solutions and accelerating our growth strategy. The position is part of the H&B team.

This individual will be expected to be an independent self-starter while also being able to work well in a team both on site, as well as via virtual meetings with colleagues in other locations around the world.

• General administrative support to the Polysaccharide team, H&B business employees, and various functional employees, i.e. Engineering, Operations, Finance and Procurement located in Wilmington
• Assists in the creation of purchase orders and works with Accounts Payable to ensure payment of invoices from Third Parties by expediting various steps throughout the process
• Approve workflows in SAP/SRM
• Monitor inventory and restock of 3rd Floor café supplies and interface with First Choice Coffee regarding purchasing and processing payments for supplies
• Monitor/maintain inventory and order stationery/office supplies a needed
• Create and submit Visitor Passes and Badge requests for H&B and functional employees as well as other IFF employees and visitors as needed
• Provide back-up support for business president’s executive assistant (EA) with onsite meeting/visitor management and various ad hoc administrative tasks, including management of president’s calendar and travel needs during EA’s vacation time
• Support site activities designed to help further our culture/employee engagement as needed

Job Requirements

Required Skills:

• Demonstrated knowledge and skills in all Microsoft Office applications (Outlook, Teams, Word, PowerPoint, Excel and SharePoint)
• Excellent organization skills, meeting deadlines and delivering results
• Demonstrated teamwork skills
• Needs to be customer-focused in a service-oriented role
• Agility and problem-solving skills
• Demonstrated interpersonal/communication skills in global environment
• Active learner prepared to learn on the job
• Ability to work with minimum supervision

Preferred Experience:

• Experience with corporate finance systems such as SAP, LP1, SRM, etc.
• Proficient in calendar management
• Experience with data visualization tools (Tableau, PowerBi)

We are IFF. We are the catalyst for discoveries that spark the senses and transform the everyday. International Flavors & Fragrances Inc. is a leading innovator of sensorial experiences that move the world. At the heart of our company, we are fueled by a sense of discovery, constantly asking “what if?” That passion for exploration drives us to co-create unique scents and tastes in fine fragrances and beauty, detergents and household goods, as well as beloved foods and beverages.

At IFF, we believe that your uniqueness unleashes our potential. We value the diverse mosaic of the ethnicity, national origin, race, age, sex or veteran status. We strive for inclusive workplace that allows each of our colleagues to bring their authentic self to work regardless of their religion, gender identity & expression, sexual orientation, or disability. Visit IFF.com/careers/workplace-diversity-and-inclusion to learn more…